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Town Council Minutes
Minutes for Athens Town Council Meeting

Tuesday, June 17, 2014

The meeting convened at 7:03 . Council members present were Howard, Lokay, Manzo, Pike and Smith.

Recorder Smith ran the meeting in the absence of Mayor Bard.

Also present was Elizabeth Owen, Town Hall employee.

The minutes from the May 20, 2014 and June 3, 2014 meetings were read and approved on a motion by

Howard seconded by Lokay.

First Reading of Knox Box ordinance - Article 308 (Knox Boxes to Gain Access to Locked Premises). On a

motion by Manzo, second by Pike Council accepted the Ordinance first reading.

Owen gave the Quarterly Report for the Town office. The town has secured one estimate for replacing

the floor in the front entry/office of Town Hall. Council voted to approve the replacement of the floor,

pending the review of an additional estimate (motion by Pike, seconded by Howard; one abstention).

Pike suggested investigating the possibility of holding Town elections concurrent with County elections.

Pike will look into whether this is an option and whether it would result in a cost savings for the Town.

Second reading of Ordinance 105.05 (Roberts’ Rules) was postponed.

Second reading of Ordinance 607.07 (Rezoning of 103 Morgan Street, 202, 204, 208, and 210 South

State Street, and 103 E. Broadway, was approved by Council.

Pike reported on the follow-up meeting held by the Planning and Zoning Committee on June 4, 2014.

Zoning changes were reviewed. Planning and Zoning will meet again in the fall.

Lokay reported that the flushing of fire hydrants within the Town was complete.

The Economic Development Committee continues to be in contact with potential new town businesses.

The Town election was certified after canvassing by Manzo and Owen.

Bills were approved on a motion by Pike seconded by Lokay.

Meeting was adjourned at 8:20.

____________________________ ________ _____________ ________ _______________

John David Smith, Acting Mayor Sally Howard, Acting Recorder

ATHENS TOWN COUNCIL MEETING

Minutes

May 20, 2014

Meeting called to order at 7:00pm. Council Members present were Bard, Howard, Inghram, Lokay, Pike,

Minutes – Approved on motion by Lokay second by Pike.

Approval of the Agenda – Agenda was approved with additions.

Employee Reports Quarterly Departmental Reports – Tabled.

Citizen Input – Jack Fredeking appeared before Council representing the United Methodist Church.

Fredeking stated that Dollar General will have a small encroachment on the property of the Church but

he does not see this as a problem. He requested property corner be replaced. Nancy Belcher stated no

objections. Fire Department Chief Casey stated they would like to see a hydrant on the property and

trees moved. At the suggestion of Bard, Casey will contact project engineer. Bard spoke with DOH traffic

engineer, Ron Frey, who did not see a problem with plans for the Dollar General. Bard moved to accept

Dollar General’s application for a building permit, second by Lokay, application approved.

• Economic Development – Will be moved to Continuing Items List.

• Skate Park – Items to including refurbishing and lockblock wall were discussed.

• Website – Bard to follow-up.

• Dollar General – See above.

• Planning and Zoning Committee Recommendation Follow-up/Plan – Notice of meeting will be

• Follow-up on Rental Property Issues – Moved to Continuing Items List.

• Robert’s Rules of Order Education Session Information – Bard reported on State sponsored

• Beautification and Arts Committee Report – Victoria McInturff and Erin Conner presented ideas

for Council’s consideration. Along with Damewood, Ord, and Blatt, McInturff and Conner will

submit information to Council to support budget Council approved.

Other Business, Mayoral reports, Council Member Input:

• Chief Casey discussed lock box ordinance with follow-up by Lokay.

Approval of current Bills (Action on Accounts):

On a motion by Howard with second by Inghram, the bills were approved for payment.

Meeting was adjourned at 8:40 p.m.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING

Minutes

May 6, 2014

Meeting called to order at 7:00pm. Council Members present were Bard, Howard, Inghram, Lokay,

Minutes – Approved on motion by Manzo, second by Howard.

Approval of the Agenda – Agenda was approved with additions.

Employee Reports Quarterly Departmental Reports – Water Department (Including Beckle Bridge

Athens Fire Department – Chief Casey – Introduced Bradly Tupper, who then presented to Council his

proposal to do his Eagle Scout project in the Town of Athens (proposal attached). In brief, his proposal

was to make the fire hydrants more visible. On a motioned by Pike, second by Lokay, Council approved

support of Bradly Tupper’s project. Lokay volunteered to provide project consultation to Bradly Tupper.

Council commended Bradly Tupper on his proposal and presentation, as well as his community service.

Chief Casey presented to Council the idea of requiring a lock box (for key storage) on new businesses in

the Town of Athens. Casey stated this would shorten the time to respond to fires, as there would not

be the need to force entry into business structures. This would also minimize damage to the business

structures. Casey disseminated to Council examples of ordinances in place in other towns and a price list

of lock boxes. Lokay volunteered to draft an ordinance for Council discussion.

Officer Lowe – Presented Public Safety report that is attached.

Citizen Input – No citizens other than Bradly Tupper presented to Council.

• Economic Development – Manzo gave a report on the efforts of the Economic Development

• Skate Park – A handout listing Skate Park refurbishing ideas was presented to Council by

• Revenue/B & O Taxes – Will move to Continuing Items.

• Formalize Beautification/Art Committee for ordinances – Awaiting meeting and report from

• Street Sweeper – Arrived, investigating selling the old street sweeper.

• Website – Smith and/or Bard will meet with town web developer before June 3 Council meeting.

• Poll Workers – Council approved Town election poll workers; David Bard, Sharon Manzo, Paul

Alexander, Lesley Skeet, Debra Shorter, Elizabeth Owen, and Nancy Hodges as alternate.

• Planning and Zoning Committee Recommendations – On motion by Howard, second by Inghram,

Council accepted recommendations of the Planning and Zoning Commission.

• Summer Employment/Help – On a motion by Bard, second by Lokay, Council approved hiring of

summer help at $8/hour and as directed by Mayor.

• Special Garbage Pick-Up Fees – On a motion by Lokay, second by Pike, Council approved a special

garbage pick-up fee increase to $50 plus the Landfill fee.

• Replacing of Town Hall Flooring – Council approved the replacement of flooring in Town Hall

contingent upon submission of estimates.

Other Business, Mayoral reports, Council Member Input:

• Council approved allocating $100 for Project Graduation.

• Lokay informed Council that Town residents would be notified of fire hydrant testing that is

planned to occur June 1 – 8, 2014.

Approval of current Bills (Action on Accounts):

On a motion by Howard with second by Inghram, the bills were approved for payment.

Meeting was adjourned at 8:55 pm.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING

Minutes

March 18, 2014

Meeting called to order at 7:00pm. Council Members present were Pike, Bard, Howard, Inghram, Lokay,

Minutes were approved for the March 4 meeting on a motion by Manzo, second by Inghram.

Approval of the Agenda – Agenda was approved with no additions.

Employee Report – Officer Lowe presented the Public Safety/Police Report to Council. The report is

Citizen Input –Citizen Victoria McInturf presented to Council a proposal for a Beautification Committee.

She disseminated a plan with ideas she and Erin Conner explored. These included donor supported art

projects and adopt-a-spot. Bard entertained a motion to create a Beautification and Arts Committee

charging Citizen McInturf in concert with Elizabeth Blatt to gather a first meeting of the Committee.

Lokay volunteered to represent the Council on the committee.

• Economic Development – Manzo has continued to contact businesses who may have a desire to

locate in the Town of Athens.

• Follow-up Discussions with Dollar General – Nothing new at this time.

• Budget – Council approved budget presented on a motion by Howard, second by Pike. Smith

motioned, second by Inghram to accept WV Development Office grant – motion passed.

• BAD Buildings List - Tabled

• Non-Discrimination Enforcement – Tabled.

• Skate Park - $2,500 received from Community Participation grant. Howard suggested upgrades

with the participation of the Athens Lions Club (April 15). Citizen Alexander discussed options

for the park wall – concrete, blocks, railroad ties, etc. Alexander will contact American Block Pike

• Annexation – Discussion held.

• Revenue/Business Taxes/Fees – Handicapped parking designation discussed, led by Pike. Lokay

will investigate B & O taxes.

• Annual Prioritization of Projects for the Town of Athens – Bard presented to Council a

prioritization of Town projects to be submitted to Region I Planning and Development Council.

The prioritization list was passed on a motion by Smith, second by Inghram.

Other Business, Mayoral reports, Council Member Input

o IRS Rules regarding uniforms and use of vehicles were discussed.

Approval of current Bills (Action on Accounts)

On a motion by Howard with second from Inghram the bills were approved for payment.

Meeting was adjourned at 8:50 pm.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING

Minutes

March 4, 2014

Meeting called to order at 7:00pm. Council Members present were Pike, Bard, Howard, Inghram, Lokay,

Minutes were approved for the February 18 meeting.

Approval of the Agenda – Agenda was approved with no additions.

Employee Report – No employee presented to Council.

Citizen Input –Tanner Tuggle and Katie Farmer representing the Appalachian Leadership and Education

Foundation (ALEF), presented to Council. They offered their assistance and the assistance of the ALEF

Fellows in organizing the “Meeting with the Mayor” lunch on Wednesday, March 26, 2014 in Concord

• Economic Development – Manzo is continuing to contact businesses wanting to locate in the

• Ordinances Enforcement – Bard informed Council of a Town Ordinance enforcement issue.

• Coffee with the Mayor – Changed to “Meeting with the Mayor” lunch on Wednesday, March 26,

2014 in Concord University’s cafeteria. ALEF Fellows to assist.

• Follow-up Discussions with Dollar General – Bard has sent letters to Dollar General with copies

to contiguous land owners as she agreed to do at the February 18 Council meeting.

• Budget – Council is investigating revenue from existing funding and taxes.

• New and/or Improved Requests to DOH – Tabled until meeting with Dollar General.

• Non-Discrimination Enforcement – Tabled, awaiting direction from the Attorney for the City of

• Burch Street drainage – Bard discussed drainage issue. Town crew will assess for installation of a

• BAD Buildings List – Bard reminded Council of our duty to protect public health and assess the

risks and liabilities of a dangerous Town structures.

• Engineers – Meeting scheduled for March 13, 2014.

• Carbon Filters for Water Plant – Council was informed of a possible need for carbon water filters

at a cost of $25,000. Inghram suggested Council review this request in conjunction with the

issue of aging water pipes and painting the water tower.

Other Business, Mayoral reports, Council Member Input

• Pike followed up with a previous handicapped parking issue. Council agreed this is something

the Town should pursue upon request. Pike brought information to Council as to how other

towns addressed this issue.

• Reminder of other Council or Council-Related Activities

o March 19, 10:00 a.m. - Opening of the Mercer County Health Center

o March 26, 11:00 a.m. – 1:00 p.m. – Meeting with the Mayor, Concord University

Approval of current Bills (Action on Accounts)

On a motion by Howard with second from Inghram the bills were approved for payment.

Meeting was adjourned at 8:34 pm.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING

Minutes

February 18, 2014

Meeting called to order at 7:00pm. Council Members present were Pike, Bard, Howard, Inghram,

Minutes were approved for the February 4 meeting.

Approval of the Agenda – Agenda was approved with the addition of the following items: Non-
discrimination, Handicapped Parking.

Employee Report – Treatment plant manager Michael Sizemore gave the Treatment Plant’s report,

which is attached. Sizemore also commended Josh Oliver for his work at the treatment plant as Oliver

has gone above and beyond as evidenced by, among other things, his painting of the Plant.

Citizen Input –Allen Martin presented to Council for his son Scott who was out of town. There was

lively discussion with the outcome being the Martin’s are requesting Dollar General build a fence (e.g.,

4 foot masonry with traditional fencing to sit atop the masonry wall). Mr. Allen stated he was having a

little difficulty in his attempt to have Dollar General follow-up with him or his son. Similarly, Reverend

Gregory Godwin, Athens United Methodist Church, stated that he was not opposed to the Dollar

General but had a few concerns relating to fences between Dollar General and the Church. Elizabeth

Roth spoke to her concern for Martin’s issue and her concern regarding traffic safety issues related

to the Dollar General. Others appearing before Council (related to the adoption of the report of the

Planning and Zoning Commission) relative to the Dollar General Store were: Paul Hodges who spoke

to his support of the Dollar General and added thoughts on the retaining wall, Jeff Harvey, Kristen O.

Harrison who voiced concern over the responsiveness of Dollar General but offered that many of her

online network voiced support, Paul Alexander who again gave good advice regarding the building of

the retaining wall, Carl Mooney, Ashley Phillips, Christopher Clay, James Elkin, Gene Pintas, Mohmmed

Loutfy, Saurn Junsiri, Dan Krider, and Nelda Krider. Of those present all but one citizen voiced their

approval for Council to go forward with redistricting to allow the Dollar General to build on the selected

site. Council added the following caveat to be included in the letter and communications with Dollar

General: Once the site manager is onsite Bard will facilitate a meeting with those having property

abutting the Dollar General. Moreover, Bard will speak with Dollar General to allow the Town to be

present in meetings with the Department of Highways.

• Skate Park – Bard stated the Lions Club will help with Skate Park in April. Howard stated she is

awaiting word from Parks and Angel.

• Walking Trails – Will be moved to Continuing Items.

• Zoning/Planning Board Meeting – As stated previously Council voted to accept the Zoning/

Planning Board’s recommendation, hence the public notice.

• Little Free Library – Will be moved to Continuing Items.

• Flag at Caruth Memorial – Will be moved to Completed Items list.

• Non- Discrimination Ordinance – Smith with follow-up with Attorney Dunlap and Charleston City

• Ordinance 607.07 final reading on amendments to zoning ordinances proffered by the Planning

and Zoning Commission –Approved by Council on unanimous vote, on motion by Inghram,

second by Pike. The tenor of the vote marked inclusion of the specified Mayoral tasks stated

above, “Council added the following caveat to be included in the letter and communications

with Dollar General: Once the site manager is onsite Bard will facilitate a meeting with those

having property abutting the Dollar General. Moreover, Bard will speak with Dollar General to

allow the Town to be present in meetings with the Department of Highways”.

• Ordinance 611.06 Parking Requirements – Final reading to change ordinance to read in part

“...one per three hundred (300) square feet of building floor area.” Approved by Council on

unanimous vote on motion by Inghram, second by Mano.

• Property for Town Hall and Fire Department – Pike discussed potential property for possible

future acquisition in concert with the Fire Department.

• Coffee with the Mayor – Howard suggested building on what other towns have done and

institute a program such as “Coffee with the Mayor” to promote Town-Gown relations. Howard

polled several students at the meeting and Howard will further assess interest by bringing the

idea to the University Committee for Student Affairs, which is the Concord University Student

• Handicapped Parking Request – A request for a parking permit within the Town was brought

before Council. Pike will follow-up on the request.

Other Business, Mayoral reports, Council Member Input

Approval of current Bills (Action on Accounts)

On a motion by Howard with second from Inghram the bills were approved for payment.

Meeting was adjourned at 9:03pm.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING Page 2

ATHENS TOWN COUNCIL MEETING

Minutes

February 4, 2014

Meeting called to order at 7:00pm. Council Members present were Lokay, Pike, Bard, Howard, Inghram,

Minutes were approved for the January 21 meeting.

Approval of the Agenda – Agenda was approved with the addition of the following items: National Night

Employee Report – Officer Lowe presented his report which is attached.

Citizen Input – Scott and Allen Martin presented to Council and requested a privacy fence or tree fence

if the Dollar General was erected as it would abut Scott Allen’s property. Bard and Pike stated that it was

their understanding that Dollar General had agreed to a tree fence, Bard will follow-up. Marilyn Beatty,

Liz Roth, and Paul Alexander expressed concern regarding the effect the Dollar General would have on

existing trees. Paul Alexander and Bard suggested that trees could be planted in planned green areas

and also the signage and lighting could be somewhat regulated using existing ordinances. Nancy Belcher

also opined regarding the Dollar General.

• Skate Park – Howard and Alexander will investigate ideas for a retaining wall for the Skate Park

Howard is also following up with Triple A regarding remediation of the asphalt.

• Economic Development – Manzo reported nothing new.

• Walking Trails – Pike reported nothing new.

• Zoning/Planning Board Meeting –Council voted to accept the Zoning/Planning Board’s

recommendation on second reading. Report attached.

• Little Free Library – Inghram submitted proposal for financial assistance for the Little Free

• Town Communication – Texting alerts were set up by Lokay.

• Flag at Caruth Memorial – New flags have been installed at the memorial.

• Land Availability Discussion - Tabled

• Ordinance 607.07 reading on amendments to zoning ordinances –Approved by Council on

unanimous vote. Bard asked those in attendance if anyone was opposed to the rezoning and

there were no visible indications of opposition.

• Ordinance 611.06 Parking Requirements – Reading to change ordinance to read in part “...one

per three hundred (300) square feet of building floor area.” Approved by Council on unanimous

• Ordinance 613.03, 613.05, 613.06 Signage in Business District – Current Ordinances cover issues

with signage, noise and lighting.

• National Night Out – Manzo asked those in attendance their opinion of a National Night Out in

Athens – there was no opposition.

• Local Ministers – Plans have been made to provide assistance in time of disaster or need.

Other Business, Mayoral reports, Council Member Input

Approval of current Bills (Action on Accounts)

On a motion by Lokay with second from Howard the bills were approved for payment.

Meeting was adjourned at 8:26pm.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING
Minutes
January 21, 2014
Meeting called to order at 7:00pm. Council Members present were Lokay, Pike, Bard, Howard, Inghram, Manzo, and Smith.  
Minutes were approved for the December 17 and January 11 meetings.
Approval of the Agenda – Agenda was approved
Employee Report – Mark Parsell sent his report for the Town Crew (attached) which was presented by Bard.
Citizen Input – Vaughn Campbell, PikeView High School Senior, appeared before Council to request approval for a charity 5K Run/Walk, Saturday, March 22nd. Council approved the request on a motion by Pike, second by Inghram.  Council commended Campbell for his community service.
Old Business:
• Skate Park – Howard shared with Council a letter from Delegate Ellington which stated the rules for the community participation partnership grants would be changing. On another topic, Howard volunteered to follow-up on the issue of mud in the skate park. Sally will also contact Triple A to possibly remediate the paving.  Paul Alexander volunteered his time/labor and talent to address the retaining wall issue.
• Economic Development – See Zoning/Planning Board Meeting Report.
• Walking Trails – Signage for the trails is progressing.
• Zoning/Planning Board Meeting –The issue of old growth trees on the lots selected by the developer was brought forth by Paul Alexander who had  agreed to look at trees on the property on behalf of the tree committee.  Bard will request that the developers will replant trees and save trees as feasible.  Council discussed zoning and parking ordinances. Reading of ordinances will be posted per code based on recommendation by the planning and ordinance commission. In order for the ordinances to be consistent with development ordinance changes will be further proposed. Lokay will investigate landscaping, Inghram will investigate Parking, and Pike will investigate signage. All will use their investigation to inform Council and inform changes in the ordinances.
• Lake Fishing – Will be moved to continuing items. No follow up at this time.
• Budget – Will follow up with accountant and move this year’s budget forward.
• Little Free Library – Inghram requested approval of $500 to be used to purchase boxes (possibly two) for book distribution and loan.
• Town Service Date Changes – Council and Town discussed ways in which we can be more dutiful in informing residents of important dates and changes to dates in services.
• Town Communication – Howard brought to Council’s attention the possibility of a grant for a smart phone app as Beckley has received. Bard brought the emergency process to Council’s attention, with a pyramid plan to reach residents.  Plan will include posters at post office, Lokay to develop Facebook page, and emergency text application, Sally to explore smart phone app, Bard to pursue phone tree.
New Business:
• Water Plant Disposal Problems – Engineer developing plan.
• Council Candidates – Filing deadlines for filing as a candidate is the first Tuesday in April.
• Trees from 108 North State – See above.
• Flag at Caruth Memorial – New flags are being at the memorial.
Other Business, Mayoral reports, Council Member Input
Approval of current Bills (Action on Accounts)
On a motion by Lokay with second from Howard the bills were approved for payment.
Adjournment
Meeting was adjourned at 8:55pm.

___________________________________        _____________________________________
Carol Bard, Mayor                         John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING
Minutes
January 7, 2014
Meeting called to order at 7:00pm. Council Members present were Lokay, Pike, Bard, Howard and Inghram.  
Reading of the minutes were tabled until next meeting
Approval of the Agenda – Agenda was approved
Water Main – The Council was informed of a water main break on Athens Hill Route 20 location. Council concurred to expedite the meeting to address issue.
Employee Report – Officer Lowe presented the police report (attached).  The Concord University Invoice presented for the CHRS system as approved at 3,750.
Citizen Input – No report
Old Business:
• Skate Park – Tabled
• Economic Development – See Zoning/Planning Board Meeting Report
• Walking Trails – Tabled
• Zoning/Planning Board Meeting – Minutes from the January 6, 2014 meeting attached. Council member Pike summarized the minuets in his report. Mike Sizemore and Paul Alexander inquired as to the layout and accessibility of the site. Pike referred to the layout map (attached). Lokay followed up with a request to make sign lower to preserve consistence in appearance and town profile. Council concurred and Mayor Bard agreed to follow-up with the developer to inquire about this possibility. The issue of old growth trees on the lots selected by the developer was brought forth by Councilman Pike. Paul Alexander agreed to look at trees on the property on behalf of the tree committee and Mayor Bard will request that the developers will replant trees. External video cameras for security were also discussed. Reading of ordinances will be posted per code based on recommendation by the planning and ordinance commission.
• Little Free Library – Tabled
New Business:
• Water Plant Disposal Problems – Tabled
• Hiring an Engineer – The announcement was provided to Council (attached for their review. Council agreed with the Water Plant and its need to hire engineer(s) for the sludge pond.
Other Business, Mayoral reports, Council Member Input – Tabled
Approval of current Bills (Action on Accounts)
On a motion by Lokay with second from Howard the bills were approved for payment.
Adjournment
Meeting was adjourned at 8:55pm.

___________________________________        _____________________________________
Carol Bard, Mayor                         Scott Inghram,  Acting Recorder

 

Athens Town Council

Minutes

December 3, 2013

Mayor Bard called the meeting to order at 7:00 p.m. Council Members present were Bard,

The minutes of the November 19 meeting were approved on a motion by Howard and Pike.

The Agenda was approved with the addition of Skate Park under old business.

• Mr. Robert P. Dunlap, Esq., Fairness West Virginia, gave a report to the Council regarding

the Town’s decision to enact an ordinance, “ESTABLISHING PROHIBITIONS AGAINST

EMPLOYMENT DISCRIMINATION WITHIN THE TOWN OF ATHENS BASED UPON SEXUAL

ORIENTATION/PERCEIVED SEXUAL ORIENTATION/GENDER IDENTITY”. Mr. Dunlap

proceeded to lead a discussion on the issue.

Officer C.T. Lowe gave the Public Safety Report, which is attached. Officer Lowe stated

the functionality of the new police car is dependent upon receipt and installation of the

• Economic Development- A meeting will be held next Tuesday, December 10, at Town Hall.

• Walking Trails – Pike will discuss with Paul Hodges.

• Zoning/Planning Boards – Discussed options for the Town.

• ENDA – Ordinance Discussion (with Robert Dunlap) – Please refer to Citizen Input above.

• Skate Park – Resolution brought forward by Howard with a second by Inghram

to authorize the application and contract for West Virginia Governor’s Community

Participation Program funds. Resolution was approved by Council.

• Review of Street Light Contract – Town does not physically have a copy of the contract.

Town will request a copy from contracting company.

Other Business/Mayoral Report/Council Member input:

• Street lights have been erected at Wellswood.

Bills were approved on a motion by Inghram and second by Howard.

The meeting was adjourned at 8:10 p.m.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

Athens Town Council

Minutes

November 19, 2013

Mayor Bard called the meeting to order at 7:00 p.m. Council Members present were Bard,

Howard, Lokay, Manzo, Pike, and Smith.

The minutes of the November 5 meeting were approved on a motion by Manzo and Pike.

The Agenda was approved with the addition of “Cross walks” under Old Business.

• Ms. Barbara Harmon, representative for the 457 Retirement Plan, sponsored by the

State Treasurer’s Office, presented the Plan to Council. Jim Prater and Tony Whitlow

accompanied Ms. Harmon. Plan information is attached with these minutes. A resolution

was brought forth by Howard and Lokay to approve offering the Plan to Town

employees. Council adopted the resolution.

• Bonner Scholar Sarun Junsiri presented to Council his report on Merchant Services

which was commissioned by Bard. The report is attached with these minutes. Mr. Junsiri

presented a very informative overview of options for the Town regarding payment for

Town services. After discussion, Bard volunteered to discuss options with Town office

• Jeremy Ball addressed Council regarding the work completed at his behest by the Town.

Michael Sizemore presented the Treatment plant’s report to Council, which is attached

• Crossing Guard – Wanting to insure public safety, Council had been recruiting for a

crossing guard. An article in the Bluefield Daily Telegraph generated more applicants.

Officer Lowe selected a candidate and the crossing guard is already on duty.

• Economic Development – Council discussed several development opportunities.

• Walking Trails – Metal stencils have been developed by Pike for Hodge’s review.

• Zoning/Planning Boards – Through a randomized process, Council selected terms of

office for Board members, which are attached with these minutes. A meeting will be

requested of the Planning and Zoning Commission and the Economic Development

• Street lights/Curb Painting – Discussion of needs within the Town. Smith will request and

review the AEP contract for the provision of street lights.

• Cross Walks – Manzo presented the plan for the moving of the crosswalk to be from 1st

Community then across to CVS.

• Recycling Day – Pike will to follow-up with spring electronics.

• ENDA – Discussion of an employment non-discrimination ordinance was led by Howard,

with examples disseminated from other towns. Robert Dunlap will be invited to the next

meeting to continue the discussion.

• Employee Bonuses – Council agreed to offer the same amount of bonuses as last year to

Town employees. Recognizing that the ability to offer bonuses, as with raises, depends

Other Business/Mayoral Report/Council Member input:

• No other business was brought before Council.

Bills were approved on a motion by Lokay and second by Howard.

The meeting was adjourned at 8:55 p.m.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

 

Athens Town Council

Minutes

November 5, 2013

Mayor Bard called the meeting to order at 7:00 p.m. Council Members present were Bard,

Howard, Inghram, Lokay, Manzo, Pike, and Smith.

The minutes of the October 15 meeting were approved on a motion by Inghram and Pike.

Citizen Input: Citizens Rochelle Ball and Jeremy Ball met with Council to discuss safety and

parking issues. Officer Lowe and Mark Parsell with evaluate the streetlights and the parking

and report to Council. Paul Hodges updated Council on the walking trail (Athens-Concord Trail,

ACT). Hodges will speak with Rick Dillion regarding signage on Concord’s campus. Hodges

also suggested Council entertain a request he received from a town resident and a student,

regarding enacting ENDA, non-discrimination ordinance.

Missy Pentasuglia presented the Water Plant’s report to Council, which is attached.

• CRIS – Follow-up – Concord approved their part of this agreement and the system has

• Economic Development – Under the direction of the Economic Development Committee,

Manzo, Pike, Lokay, and Inghram, Council discussed remediation of possible zoning

issues regarding businesses relocating to Athens.

• Suggestions for Five-Year Plan – Tabled.

• Disaster Readiness – Manzo discussed the meeting of the clergy regarding a possible

disaster in Athens. Clergy offered their space and food pantry if needed.

• Crosswalks – Awaiting determination from Joel Dillon.

• Wellswood Lights – Bard will follow-up.

• Recycling Day – Inghram and Pike will follow-up. Bard will check with Mark Parsell

• Zoning/Planning Boards – Discussed the boards and the possibility of staggered terms.

Will follow-up at the next meeting.

Other Business/Mayoral Report/Council Member input:

• No other business was brought before Council.

Bills were approved on a motion by Inghram and second by Howard.

The meeting was adjourned at 8:55 p.m.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

Athens Town Council
Minutes
October 1, 2013

Mayor Bard called the meeting to order at 7:05 p.m.   Council Members present were Bard, Howard, Inghram, Manzo, Pike, and Smith.  

The minutes of the September 17 meeting were approved on a motion by Inghram and Manzo.  

The Agenda was approved.

Citizen Input: Stephen Miller, Philanthropy Chair, of the Blue Key Honor Society addressed Council offering their services to the Town.

Employee Reports:
Michael Sizemore, Treatment Plant, presented his report to Council, which is attached. In part, his report revealed that the annual cost associated with dissolved cooper removal would cost approximately $20,069.
Officer Lowe presented his report to Council, which is attached.

Old Business:
• Skate Park – Progressing with consideration of future upgrades.
• Surplus Property Tabled.
• Website Calendar Website Upgrades/Suggestions Town webmaster continues to analyze site for improvement.
• Crosswalks Council agreed to Manzo’s recommendation to repositioning of the crosswalks.
• Decorating for the week of September 23 – Smith relayed feedback from Concord University regarding decorating for the week of homecoming.
• Continual Paving Issues Council voted to proceed with the previously agreed upon streets for pavement consistent with input from the Town’s crew.
New Business:
• Marketing of the Town Brochure, Cards, Database – Manzo stated his students are proceeding with items to market the Town. Council discussed other opportunities for the
Town related to development. Manzo agreed to follow-up on the discussion.
• Emergency Plan Manzo informed Council the Ministerial Members meeting now will be October 22.
• Request for Treatment Plant – Michael Sizemore requested Council purchase a Bobcat 5650 at a price of approximately $31,035. This is needed to make the process of chemical treatment safer and as a possible workplace accommodation. The request was approved on a motion by Bard, second by Pike.
• CRIS On a motion by Inghram, second by Pike Council agreed to share the cost of the CRIS (system) with Concord University Police.

Other Business/Mayoral Report/Council Member input:
• Pikeview Water Issue – Bard informed Council of the issues with the use of the Pikeview fire hydrant. Bard will follow-up as needed.
• Bard requested Council consider a five-year plan either separately or in concert with such plan developed by Concord University.

Bills were approved on a motion by Inghram and second by Howard.  

The meeting was adjourned at 8:50 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                John David Smith, Recorder

Athens Town Council
Minutes
September 3, 2013

Mayor Bard called the meeting to order at 7:05 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Manzo, Pike, and Smith.  

The minutes of the August 20 meeting were approved on a motion by Inghram and Manzo.  

The Agenda was approved.

Citizen Input: Zach Arms and Jacob Smutko of the Chi Omega Psi Fraternity addressed Council regarding their fraternity once again volunteering to assist the Town.
Citizen appeared before Council requesting a variance which was approved.

Employee Reports:
• Officer Lowe presented his report to Council, which is attached with these minutes.

Old Business:
• Skate Park Continuing to look for ways to improve the skate park.
• Surplus Property Under the direction of Lokay and Bard, the Town continues to post and sell unneeded or surplus items. We are also registered to be able to bid on state/federal surplus items as the need arises.
• Refuse/Garbage Issues – Ordinance Change - Committee recommendations were accepted in the second and final reading of the ordinance change, Article 303.03 on a motion by Bard, second by Howard.
• Issues with the Water System payment PSC Questions Bard updated Council on progress being made to follow-up on previous issues. Our policies will be reviewed to insure that they are crafted to comport with PSC directives.
• Town Festival/Halloween The Town will support other organizations if they choose to follow-up on this event.
• Website Calendar Bard presented items for the Town calendar for Council’s review.
• Crosswalks – Manzo relayed to Council that we may move the crosswalks as long as we follow ADA/504 laws and prescriptive guidelines. Council discussed possible crossing areas.
• Salaries Bard will request a report on the previous raises for Town employees. Inghram will request anticipated prospective budget expenditures.
New Business:
• Speed Limit Enforcement Dr. Flanigan requested announcements be made in all  University 100 classes regarding the strict enforcement of the posted speed limits.
• National Night Out Council further discussed this event, having voted to proceed with it at the last meeting.

Other Business/Mayoral Report/Council Member input:
• Police Car – Inghram, Lokay, and Pike discussed the plan to select and procure the Athens Police car.

Bills were approved on a motion by Inghram and second by Howard.  

The meeting was adjourned at 8:55 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                John David Smith, Recorder

Athens Town Council

Minutes

August 20, 2013

Mayor Bard called the meeting to order at 7:00 p.m. Council Members present were Bard,

Inghram, Manzo, Pike, and Smith. Lokay and Howard were absent.

The minutes of the August 6 meeting were approved on a motion of Inghram and Manzo.

Citizen Input: Paul Alexander addressed Council regarding speed limits. Smith will follow-up

with Dr. Flanigan to inform students.

• Skate Park – Continuing to look for ways to improve the skate park.

• Surplus Property – The previous garbage truck was posted and sold online to a Canadian

buyer for $2,550 and he pays freight. Six hundred sixty-one visits were made online

to view the truck. Application for federal and state surplus was approved – due to the

• Refuse/Garbage Issues – Ordinance Change - Committee recommendations were

accepted in the first reading of the ordinance change, Article 303.03 on a motion by

• Town Festival/Halloween – Bard to follow-up with Athens PTO

• Website Calendar – Smith shared email from web master. Smith will follow-up.

• Emergency Plan – Manzo updated Council on the meeting scheduled with area ministers

to be a part of the Town Emergency Plan. Manzo will consult with the Mercer County

• Website Upgrades – Smith to follow-up with web master.

• Cross Walks – Manzo checked with DOH and learned we can repaint the cross walks. He

will further check with DOH on moving the crosswalk so that it is between bank and CVS.

Additionally, Manzo will attempt to procure needed paint for that purpose.

Other Business/Mayoral Report/Council Member input:

• Manzo proffered the idea of an Athens Night Out patterned after the National Night Out

held the first Tuesday in August. Council voted to proceed with an Athens Night Out on a

motion by Inghram and second by Pike.

• Police Car – Inghram, Lokay, and Pike will work with Officer Lowe to develop a plan to

select and procure the Athens Police car.

Bills were approved on a motion by Inghram and second by Howard.

The meeting was adjourned at 8:55 p.m.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

Athens Town Council

Minutes

August 7, 2012

Mayor Bard called the meeting to order at 7:02 p.m. Council Members present were Bard,

Inghram, Manzo, Pike, and Smith. Lokay and Howard were absent.

The minutes of the July 31 meeting were approved on a motion of Inghram and Manzo.

The Agenda was approved with the addition of water issues.

Citizen Input: Representatives from Red Box requested approval for a business license for a

Red box kiosk in the Town. Approval was given on a motion by Pike, second by Manzo.

• Officer Lowe presented his report to Council, which is attached.

• Garbage Truck – On a motion by Smith, second by Pike, a resolution was approved

regarding budget amendments needed for the purchase of the garbage truck. Resolution

• Recognitions – Tabled for a future date.

• Committees and Commissions – Council discussed filling the vacancies on Committees

and Commissions. Council will follow-up and continue discussion at the August 21, 2012,

• Water Issues – Mayor Emeriti and volunteer consultant Richardson to discuss water

issues joined Council. Regarding the Eades Mill Road Addition Richardson volunteered

to follow-up with Region 1 with approval from Council on a motion by Smith, Second by

Inghram. Richardson further informed Council of four issues. First, the water loss report

is being validated with a drawn down test done once per month. Second, In-town/Out-
of-Town designations are not consistent with who are In-Town/Out-of-Town customers.

Third, Richardson suggested a meter-reading plan. Fourth, a more long-term issue is to

increase pumping capacity out of town. Council thanked Richardson for his volunteer

Other Business/Mayoral Report/Council Member input:

• Bard requested and received approval for an employee’s water certification course.

• Inghram is researching rates for accounts.

• Town crew will make a suggestion to Council as to the placing of a security camera.

Bills were approved on a motion by Inghram and second by Pike.

The meeting was adjourned at 9:02 p.m.

___________________________________ _____________________________________

Carol Bard, Mayor John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING
Minutes
July 2, 2013
Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Inghram, Lokay, Pike, and Smith.  
Oath of Office – The Oath of Office was given to Council member Lokay and Mayor Bard.
The minutes of the June 18, 2013 meeting were approved on a motion by Pike second by Inghram.  
Approval of the Agenda – Agenda was approved with additions.
Employee Reports – Officer Lowe appeared before Council and gave his report on public safety (attached).
Citizen Input – No citizens appeared before Council.
Old Business:
• Skate Park – No report.
• Athens Lake Fishing Proposal –The Committee met on June 25, 2013. Committee will continue to meet when a majority of members are available.
• Boy Scouts – Lokay provided Council with a proposed proclamation of appreciation to be given to each Scout. Council approved the proclamation and thanked Lokay for his efforts. Town has received donations from citizens to help defray the cost of the Scout’s visit.
• Surplus Property – Bard will request from each department surplus items with the plan for Lokay to post pictures on online sites of the items for sale by the Town.
• Fall Festival – Ideas, Coordination, Dates – Bard follow-up with other groups interested in the fall festival. Discussion will continue in future meetings.
• Credit Card Payment for Town Bills – Bard and possibly Pike will follow-up with local banks regarding this issue.
• Water Bill Issue – Bard added this continuing issue to the agenda and updated the Council on the progress.

New Business:  
• No new business was brought before Council.
• Salary Issues – Council had discussion regarding the budget and the impact of increases, including the competency-based step system. Awaiting report on the fiscal performance for the last two quarters.

• Police Car, Grants and Insurance – Discussion ensued on the issue of the current vehicle being hit and out of service and Officer Lowe using his personal vehicle. Council agreed to pay Officer Lowe mileage at the State rate for official trips using his personal vehicle. Bard will follow-up and oversee this.
• Refuse/Garbage Issues – Inghram, Pike, and Lokay will follow-up assessing the need to change our Ordinance and proffer suggestions as to those changes. No resident will be fined for not having a lid.
• Reflective Pant Stripes for Maintenance Uniforms – Bard investigated with Council this idea with no action as currently reflective vests are being used.
• Coverage for Bard Vacation – Bard informed Council of needed activities while she is away on vacation.
• Copier/Scaner/Facsimile for Business Office – Bid was approved on motion by Lokay second by Inghram. The awardee will be asked if there is an opportunity to lower the price in some areas of the bid.
• Electronic Fund Transfer for Water Bills – Discussed in Old Business – Credit card payment of Town bills.

Other Business, Mayoral reports, Council Member Input
• Fire Hydrants Maintenance –Bard/Lokay will follow-up with Fire Department.
• Athens Trail – Council accepted another report from Council member emeriti Paul Hodges regarding the Athens Trail.
Approval of current Bills (Action on Accounts)
On a motion by Inghram with seconds from both Pike and Lokay the bills were approved for payment.
Adjournment
Meeting was adjourned at 8:45.

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING
Minutes
June 18, 2013

Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Pike, and Smith.  
The minutes of the June 4, 2013 meeting were approved on a motion by Pike second by Inghram.  
Approval of the Agenda – Agenda was approved with additions.
Employee Reports – No reports were brought before Council.
Citizen Input – Commissioner/resident Joe Coburn, accompanied by his grandson, Joey Doss addressed Council regarding a letter sent to all residents.  After an informed Bard volunteered to get information from Mark Parsell, Town Maintenance Supervisor regarding any issues encountered with garbage collection.
Recorder Emeriti and election volunteer, Mary Lu Geiger addressed Council regarding the recent election, positives as well as a possible issue with accessibility of the polling place. Bard has already spoken with staff members regarding solutions for this issue.
Old Business:
• Skate Park – Well used. Upgrades discussed.
• Property Acquisition –Executed Deed – Deed has been fully executed.
• Water Plant – Follow-up – Bard shared with Council further information from consultant Dean.
• Athens Lake Fishing Committee Report –The Committee will meet again on June 25, 2013.
• Town Elections – Results; Canvassing – On a motion by Howard second by Pike results were canvassed, tally correct, and election was certified.
• Boy Scouts – Bard volunteered to prepare a proclamation.
• Water Bill Issue – Dispute with Town resident over amount of his water bill. The Town through its attorney will need to address questions proffered by the Public Service Commission.

New Business:  
• No new business was brought before Council.
• Surplus Property – Information regarding a speed trailer (for traffic control) was discussed. Inghram volunteered to look into the state purchasing contract.
• Fall Festival – Ideas were discussed. Discussion will continue in future meetings.
• Police Car Issues – Council discussed the need for a new police vehicle. Pike suggested looking into state grants for such a purchase. Bard will follow-up on insurance issues from the recent incident (e.g. loaner vehicle, amount if not totaled, etc.).
• Salary Issues – Bard present Council with the current salary amounts for Town employees. Council reiterated the salary scale and tiered system (with increases for licenses needed by the Town). Discussion will continue at future meetings.

 

Other Business, Mayoral reports, Council Member Input
• No other business was brought before Council.
Approval of current Bills (Action on Accounts)
Council will discern the efficacy of contractual agreements. Pike and Inghram volunteered to follow-up. On a motion by Howard, second by Pike, bills were approved.
Adjournment
Meeting was adjourned at 9:00.

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

 

ATHENS TOWN COUNCIL MEETING
Minutes
June 4, 2013

Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Pike, and Smith.  
The minutes of the May 21, 2013 meeting were approved on a motion by Smith second by Inghram.  
Approval of the Agenda – Agenda was approved.
Employee Reports – No reports were brought before Council.
Citizen Input – David Thompson and daughter Vicki Long Miller appeared before Council regarding a building permit for 112 Morgan Street. Building in question was the restoration of an outbuilding and therefore, approval not needed.
Mayor Emeritus (and gratuitous consultant) Richardson presented Council with a detailed report and recommendation regarding the recreational use of the Athens Reservoir. Report is attached. Richardson maintained two salient points were at issue; first, the encumbrance embodied in the conveyance instrument, and second, the strength of the original referendum.
Old Business:
• Skate Park – Howard stated the Skate Park is essentially completed and looks great. Howard continues to research funding for additions to the Park.
• Sidewalk Renovation –Positive accounts from Council members and residents portend the sidewalk renovation is progressing nicely.
• Athens Lake Fishing Committee Report –The Committee has met and will meet again, taking Richardson’s report under advisement.
• Emergency Plan Completion and Distribution– Tabled.
• Wellswood Streetlights – Pike and Inghram will follow-up with this project, accounting for budgetary issues, with the intent to provide service to this area.
• Paving Project Estimate North State Street – On hold awaiting estimate.

New Business:  
• No new business was brought before Council.

 

Other Business, Mayoral reports, Council Member Input
• Bard shared a letter from Dean Upton requesting more information so that he can better assess if water chemistry issues exist and if so the proper course of action to take. Bard also shared the letter with Michael Sizemore.
• Council discussed ways in which the Town could thank the Boy Scouts for their community service. Council agreed to investigate providing to the individual Scouts a Proclamation individualized with the name of the Scout.
Approval of current Bills (Action on Accounts)
On a motion by Pike, second by Howard, bills were approved.
Adjournment
Meeting was adjourned at 8:47.

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING AGENDA
Minutes
April 16, 2013
Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Manzo, Pike, and Smith.  
The minutes of the April 2, 2013 meeting were approved on a motion by Howard second by Inghram.  
Approval of the Agenda – Agenda was approved.
Employee Reports – Michael Sizemore, Treatment Plant,  presented his report, which is attached with these minutes.
Citizen Input – Paul Alexander observed Council. Additionally, representatives from the fire department addressed Council regarding the possibility of a combined Town Hall/Fire Station as well as locations discussed. Those presenting were; Brian Sanders, Stanley Harvey, and Todd Boggess, architect. Also presenting to Council was Will Stafford regarding the transfer/exchange of land under discussion.
Old Business:
• Skate Park – Progress continuing.
• Stafford Request and Follow-up –Will Stafford presented a more detailed plan regarding the exchange for Council’s consideration.
• Property Acquisition –The Fire Department is considering land acquisition for a new station.
• Use of Social Media –Pike disseminated copies of the policy to Council members as planned.
• Wellswood Streetlights – Pike provided additional information regarding supplying this service.
• School Crossing Guard Resolution Letter – Approval was given on a motion by Howard, second by Pike, to a resolution proffered by Bard regarding the Athens Scool Crossing Guard.
• Athens Emergency Plan – Discussion continued to develop the Athens Emergency Plan

New Business:  
• Merchant Services for the Town (credit card payment for water/sewer bills) – Bard is working with BB & T and state of West Virginia to investigate mechanism for Town and residents to pay bills with a credit card.
• Laying of Levy – Was approved on a motion by Bard, second by Pike.
• Flood Insurance Program for the Town – Bard will follow-up on solicitation received regarding flood insurance

Other Business, Mayoral reports, Council Member Input
Inghram and Pike will explore Town IT and accounting options.
No other business was brought before Council. Bard also informed Council that the delivery dates for the garbage truck is on schedule.
Approval of current Bills (Action on Accounts)
On a motion by Inghram, second by Howard, bills were approved.
Adjournment
Meeting was adjourned at 9:05.

___________________________________        _____________________________________
        Carol Bard, Mayor                John David Smith, Recorder
ATHENS TOWN COUNCIL MEETING AGENDA
Minutes
March 19, 2013
Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Pike, and Smith.  
The minutes of the March 5, 2013  meeting were approved on a motion by Howard second by Inghram.  
Approval of the Agenda – Agenda was approved.
Employee Reports – No employee reports were presented.
Citizen Input – Paul Alexander provided Council with his view on speed limits within the Town and his experiences elsewhere on this topic. Bard disseminated information from the DOH regarding speed limits within the Town. The analysis they provided led the DOH to conclude the speed limit on Route 20 was appropriate.
Old Business:
• Skate Park – The Town is on schedule for the work to be completed by June. Howard and Bard have contacted legislators for additional assistance for the skate park. It was moved on a motion by Lokay, second by Inghram, to move the skate park line item into the town park line item.
• Vermillion Street Sidewalks – Council agreed to go forward with the additional sidewalk remediation with a projected cap of $100,000.
• Water Issue – PSC – Awaiting Winfrey - PSC report/response. In addition, a resident-disputed water bill was discussed with Council. Resident’s meter will be checked for accuracy.
• Fire Department – Follow-up from March 11 meeting of Fire Department Board – Lokay and Pike represented Council on this meeting. A combination community/fire station was discussed; attempting to identify approximately $6,000 for a consultant to assist in the planning and the drafting of recommendations.
• Town Budget –Inghram and Howard prepared and disseminated to Council the proposed Town Budget which was approved on a motion by Bard, second by Lokay.
• Stafford Request and Follow-up –Stafford is considering an alternative proposal proffered by Bard and shared with Council.
• Additional Surveillance Cameras - Follow-up on bid – Quotes were obtained by Pike from Spencer Surveillance Systems. Pike will discuss with Spencer the possible need to include approximately $200 to the bid for an additional monitor. Acceptance of quotes, with the possible addition specified above, on a motion by Inghram, second by Howard.

New Business:  
• Website ideas – Lokay presented a possible website to review as we discuss upgrading the website for the Town.
• Property Acquisition – Shelley Weiss authored a letter to Council expressing an interest in selling her land, 208 South State Street, to the Town. Council will visit the property and discuss this possibility at the next meeting.
• Open Governmental Proceedings Notice to Council – Smith gave to each Councilmember a copy of Article 9A of Chapter 6 of West Virginia Code, Open Governmental Proceedings.

Other Business, Mayoral reports, Council Member Input
Pike brought a request from Earnest Mckenzie regarding streetlights at Wellswood Road. Council will discuss the request at the next meeting.
No other business was brought before Council.
Approval of current Bills (Action on Accounts)
On a motion by Inghram, second by Howard, bills were approved.
Adjournment
Meeting was adjourned at 8:50.

___________________________________        _____________________________________
        Carol Bard, Mayor                John David Smith, Recorder
ATHENS TOWN COUNCIL MEETING AGENDA
Minutes
March 5, 2013
Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Pike, Manzo, and Smith.  
The minutes of the February 19, 2013  meeting were approved on a motion by Howard second by Inghram.  
Approval of the Agenda – Agenda was approved.
Employee Reports – Officer Lowe presented the Public Safety report to Council, which is attached.
Citizen Input – Mr. Will Stafford brought forth a proposal to Council regarding the use of his property in relation to the Town property around Athens Lake/Reservoir. Council is exploring a reciprocally beneficial approach to land us around the water supply. Explanatory maps are attached. Water plant leadership was present and provided input to Council on this issue.
Kevin Garrett, Concord University Athletic Director, appeared before Council to inform Council of some issues with non-concord underage students using Carter Hall without supervision and refusing to leave when asked. Garrett reiterated Concord University’s desire to allow limited community use of the facility, when scheduled and with adult supervision.
Sarah Elswick, VISTA for this region, shared new resources regarding opportunities for Town beautification. She is available to help find grant funding and may be reached at 304-860-9921. In addition, she volunteered that Adam Hodges, WVU Extension Agent, may also be of help and he may be reached at 304-617-5655.
Old Business:
• Skate Park – Awaiting excavation schedule.
• Side Street Signs and Parking – Follow-up – A better assessment of need will be made as weather becomes more temperate.
• “Storm Ready Program”, Disaster Management – Manzo contacted Greg Goodwin who will convene a committee of other churches in support of this program.
• Vermillion Street Sidewalks – Awaiting assessment of the budget.
• Boy Scouts – No additional report.
• Ashley Lane water – PSC – Awaiting PSC report.
• Fire Department – No additional report.
• Town Budget –Inghram and Howard prepared a draft which was disseminated to Council. Council will review for action on the budget at the next meeting.

New Business:  
• Martin Request – Draft Letter – Given to Council.
• Cameras for Town plants and garage – Council requested a bid to be solicited on these items.

Other Business, Mayoral reports, Council Member Input
No other business was brought before Council.
Approval of current Bills (Action on Accounts)
On a motion by Inghram, second by Howard, bills were approved.
Adjournment
Meeting was adjourned at 8:55.

___________________________________        _____________________________________
        Carol Bard, Mayor                John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING AGENDA
Minutes
February 19, 2013
Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Pike, Manzo, and Smith.  
The minutes of the February 5, 2013  meeting were approved on a motion by Howard second by Inghram.  
Approval of the Agenda – Agenda was approved with additions.
Employee Reports – No employee reports were presented.
Citizen Input – Lance McDaniel  appeared before Council to request permission to conduct the Athens Run this year. Allen Martin appeared before Council to address two safety issues concerning traffic. The first issue dealt with the worn and unclear crosswalk at the intersection of State and Vermillion Streets. The second issue dealt with a request to the bank for a sign to designate “entrance only” as they enter the bank parking lot. Bard will draft a letter to the bank and Department of Highways to address the issues. Also present to observe Council were citizens Jerry Fowler and James Maloyed.
Old Business:
• Skate Park – All bids have been received. On a motion by Inghram, second Howard, council authorized the expenditure of up to $2,200 to augment grant funding received to improve the skate park. Other grant opportunities will also be explored.
• Side Street Signs and Parking – Follow-up – Plan for signage is underway.
• “Storm Ready Program”, Disaster Management – Bard met with Tim Farley, Director County Emergency Management regarding county and town plans. Lokay awaiting information from officer Lowe. Lokay handed out a proposed worksheet to assist in identifying contacts in the event of a disaster. Pike investigated surplus generators and disseminated questions to be considered in the event of an emergency.
• Vermillion Street Sidewalks – Bids will be opened on February 26. Bard is anticipating needing additional funding to complete the project.
• Boy Scouts – Bard requested Council consider a gift or token of appreciation to give to those volunteering during the Boy Scout community visit.
• Ashley Lane water – PSC; Previous Town Action – Attorney Winfrey and PSC to speak with Attorney Wolfe regarding a mainline agreement to present to Howerton. Smith presented the facts of previous encounter with Howerton, which were conveyed through public records.
• Will Stafford – Property at Athens Lake – Report of visits to property. Pike along with Manzo will follow-up with Stafford.
• Fire Department – The combined committee which was formed to investigate cooperative ventures (Lokay, Pike, and Howard) were invited to meet with the Fire Department Board on March 11, 2013.
• Crossing Guard – Responsibility for paying for Guard is unclear. In the interim Bard will investigate other ways to cover this responsibility.
New Business:  
• Town Budget – Bard and others attended a meeting held by the State regarding Town budget issues. Inghram and Howard beginning to prepare a draft of the Town budget to present to Council.
• Request for Athens Run – Permission given for Athens Run to be held.

Other Business, Mayoral reports, Council Member Input
No other business was brought before Council.
Approval of current Bills (Action on Accounts)
On a motion by Inghram, second by Howard, bills were approved.
Adjournment
Meeting was adjourned at 8:20.

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

ATHENS TOWN COUNCIL MEETING AGENDA

Minutes

January 15, 2013

Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Pike, Manzo, and Smith.  
The minutes of the December 18, 2012 meeting were approved on a motion by Pike second by Inghram.  
Approval of the Agenda – Agenda was approved.
Employee Reports – Water Plant presented a report which is attached.
Citizen Input – No citizens appeared before Council.
Old Business:
  • Skate Park – Reformatting bid process to comport with state law
  • Howerton Waterline Extension – Progress on Remediation with PSC –Awaiting word from PSC, the extension in question has been/will be capped by the Town.
  • Use of Social Media – Advancing a Policy – Discussion held relative to information provided by Pike and Lokay. Pike will crystalize the discussion into a draft policy.
  • Side Street Signs and Parking – Lokay shared information regarding signs, costs, and jurisdiction. Lokay, Pike, along with Town maintenance crew will formulate a plan as to new sign proposals and maintenance of existing signs.
  • School Lights Blinking When School is Not in Session – Bard spoke with the Mercer County Board of Education and Athens school personnel.  Through her intervention the Town now has a key to operate the school light. Bard will investigate the possibility of the crossing guard turning the light on an off.
  • Potential Painting of Water Tower – Finances were discussed regarding painting of the water tower.
  • Security Cameras – Pike reported networking operational as are the PC’s in the Town Hall.
New Business:  
  • “Storm Ready Program”, Disaster Management – A lengthy discussion was held regarding the Town’s role in storm readiness and disaster management. Lokay and others will work with the University, Fire Department, and Athens School to investigate the coordination of efforts.
  • Vermillion Street Sidewalks – Prepping will be done to prepare sidewalks for remediation efforts in spring and summer.
  • Boy Scouts – Discussion held regarding tasks for the Boy Scouts. Bard disseminated a fact sheet. An interest meeting for supervisors will be held.

Other Business, Mayoral reports, Council Member Input
No other items were brought before Council.
Approval of current Bills (Action on Accounts)
On a motion by Inghram, second by Howard, bills were approved.
Adjournment
Meeting was adjourned at 9:15.

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

Athens Town Council

Minutes

December 4, 2012

Mayor Bard called the meeting to order at 7:00 p.m. Council Members present were Bard, Howard, Inghram, Lokay, Pike, Manzo, and Smith.

The minutes of the November 20, 2012 meeting were approved on a motion by Pike second by Inghram.

The Agenda was approved.

Citizen Input:
House of Delegate member Joe Ellington and member elect Marty Gearheart, along with Senator elect Bill Cole, visited Council. Council discussed Town needs with the legislators. Each legislator stated they would work for the betterment of southern West Virginia and the Town of Athens. They further stated they would be available to discuss Town and state issues as needed.

Employee Reports:
There were no employee reports presented to Council.

Old Business:
Skate Park – We have not been able to obtain a third asphalt bid and a third concrete bid. Council will follow-up on December 18 regarding a plan for concrete bids and grading to ready the lot for concrete.
Potential Painting of Water Tower –Inghram is investigating options. Council was also informed that we continue to collect revenue from the NTelos antennae on the Water Tower.
DOH Letter with Additional Issues - School lights when school not in session, request for reconsideration of signals DOH refused in previous letter – Council will write a letter to the Mercer County Board of Education requesting assistance to insure school lights are not flashing when school is not in session. A draft of the letter will be brought to Council on December 18.
Holiday Issues Follow-up – Council discussed the practice of benefitting employees during the holiday season. Due to budgetary issues from primarily external sources (e.g., coal severance) Council will need to revisit the issue each year relative to revenue and expenses.

 

 

New Business:
Appointment of Municipal Judge – Mayor Bard announced that Jennifer Alvarez has been appointed Municipal Judge, effective immediately. Bard further informed Council that Brian Cochran will continue to assist the Town in legal matters, as did Hud McClanahan and Don Caruth. Council expressed its thanks to Hud McClanahan for his service to the Town as Municipal Judge.
Howerton Waterline Extension – Bard investigated Mr. Howerton’s unauthorized addition of his construction sites to the Athens waterline. Mr. Howerton did not seek approval from the Town or the PSC and is in violation of Town ordinances and state statute. Bard is pursuing issue with the PSC.

Other Business/Mayoral Report/Council Member input:
On a motion by Bard, second by Smith Council convened into executive session at 8:20. Council reconvened at 9:05.

Bills were approved on a motion by Inghram and second by Howard.

The meeting was adjourned at 9:10 p.m.

 

___________________________________ _____________________________________
Carol Bard, Mayor John David Smith, Recorder

Athens Town Council
Minutes
November 6, 2012

Mayor Bard called the meeting to order at 7:00 p.m. Council Members present were Bard, Howard, Lokay, Pike, and Smith. Inghram and Manzo were absent.

The minutes of the October 16, 2012 meeting were approved on a motion by Pike second by Howard.

The Agenda was approved.

Citizen Input:
No citizen input.
Employee Reports:
No employee reports were presented.

Old Business:
Skate Park – Howard reported that we are still lacking one bid to proceed.
Committees and Commissions – A list of prospective members was presented to Council by Bard. The list was approved on a motion by Howard, second by Lokay. Bard will send letters of appointment to those selected.
Online Payments – Bard will check with the PSC and/or bank to investigate if usage fees are allowed.
Enforcement of Zoning Ordinances – Letter to non-occupying property owners – Council continues to investigate this issue.
Storm Ready Program” –Lokay and Pike stated that nothing has transpired since our last meeting regarding this initiative.
Potential Painting of Water Tower –Inghram informed Council through Smith that he had followed-up with Concord University. There were issues regarding “wrap” costs and other potential advertisers that Inghram will investigate.
Security Cameras – Cameras are up and running, networking equipment will be ordered as directed by Pike. Council was informed that Chaucer is in the process of installing cameras.
New Business:
Website (ideas from liaison and other members) – Pike plans on meeting with website host to discuss site changes.
Athens School Out Building – Council decided not to pursue acquiring the Athens School Out Building.
Crossing Guard – Council voted to acquire the services of Wallace Staffing to undertake the duties of the crossing guard position. The agreement is of a month per month duration.

Other Business/Mayoral Report/Council Member input:
Bard thanked all those who assisted in the recent weather emergency.
On a motion by Howard second by Lokay, Council agreed to a Holiday bonus equal to last year’s bonus unless Bard directs otherwise.
Bard informed Council of a class she had through the State Auditor’s Office. Bard will check with Town accountant to insure we comply with IRS regulations.
Lokay informed Council that due to the advocacy of Delegate Frazier, the Athens Fire Department received $1000.

 

Bills were approved on a motion by Lokay and second by Howard.

The meeting was adjourned at 8:50 p.m.

 

___________________________________ _____________________________________
Carol Bard, Mayor John David Smith, Recorder

Athens Town Council
Minutes
October 16, 2012

Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Manzo, Pike, and Smith.  

The minutes of the October 2, 2012 meeting were approved.  

The Agenda was approved with additions.

Citizen Input:
No citizen input.
Employee Reports:
No employee reports were presented.

Old Business:
Skate Park – Howard reported that we are now awaiting one bid. Time frame developed for bid receipt, excavation, pouring of concrete and asphalt. Bard reported Chi Omega Psi painted Skate Park features/apparatuses.
Committees and Commissions – A tentative list of prospective members was presented to Council by Bard. Discussion yielded additional candidates.
Water Issues – No further action needs to be taken at this time.
Online Payments – Bard reported on information from the accountant.
Enforcement of Zoning Ordinances – Letter to non-occupying property owners – Council continues to investigate this issue.
Storm Ready Program” – Lokay informed the Council that we may not be eligible for the NOAA and National Weather Service initiative for storm readiness. Lokay and Pike will follow-up with the community to investigate a community emergency team and plan.
Potential Painting of Water Tower – Bard obtained Information from Mayor Emeritus Richardson. Inghram will follow-up with Concord University.
Security Cameras – Quotations for the previously approved wireless recorder were received.   
New Business:
Website (ideas from liaison and other members) – Pike will meet with website host to discuss site changes.
Proposed Mapping of Sewer Lines by Region 1 – On a motion by Howard, second by Inghram, Council approved the proposed sewer line mapping by Region 1, to be paid out of the sewer budget.
Crossing Guard – On a motion by Bard, second by Manzo, Council approved and agreed to contract with Wallace Security to provide a crossing guard.
Athens School Out Building – Council will follow-up with investigating the possible use of the Athens School out building.
Resolution to “Decommission” Town Road – Tabled, pending further research.

Other Business/Mayoral Report/Council Member input:
No other business was brought before Council.

 

Bills were approved on a motion by Inghram and second by Howard.  

The meeting was adjourned at 8:45 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

Athens Town Council
Minutes
October 2, 2012

Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Pike, and Smith.  Manzo was not present.

The minutes of the September 18, 2012 meeting were approved.  

The Agenda was approved.

Citizen Input:
No citizen input.
Employee Reports:
Officer Lowe presented his report to Council. Report is attached.

Old Business:
Skate Park – Howard reported that we continue to await bids on concrete and one bid for asphalt for the skate park upgrade.
Committees and Commissions – Council continues to solicit members for positions. A review of the qualifications will begin relative to the statutory requirements for Commission composition.
Water Issues – Pike presented an addition to the Uniform Policy on Customer Leaks, which was approved by Council. Bard will discuss alternative billing procedures with account.
Traffic Issues –Draft letter by Manzo was sent to the Commissioner of Highways.
Enforcement of Zoning Ordinances – Letter to non-occupying property owners. Tabled.
Fire Department – Lokay informed Council the Fire Department received a grant for $1,000.
New Business:
“Storm Ready Program” – Lokay informed the Council of NOAA and National Weather Service initiative for storm readiness. Lokay will follow-up with other community organizations and possible invite a speaker to Athens to inform the Town of this initiative.
Potential Painting of Water Tower – Inghram will follow-up.
Decommissioned Roads – Will be discussed at a future meeting.
Halloween Party – Inghram assisted by Lokay will follow-up with planning for next year, with possible inclusion of the Athens School PTO and Lions Club in the planning.
Sudden Link Resolution – A resolution regarding continued permission for Sudden Link to operate within the Town was approved and is attached.

Other Business/Mayoral Report/Council Member input:

No other business was brought before Council.

 

Bills were approved on a motion by Inghram and second by Howard.  

The meeting was adjourned at 8:35 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

Athens Town Council
Minutes
August 21, 2012

Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Bard, Howard, Inghram, Lokay, Manzo, Pike, and Smith.  

The minutes of the August 7, 2012 meeting were approved on a motion by Inghram and Pike.  

The Agenda was approved.

Citizen Input:
• Citizen, Ms. Tina Barrett, appeared before council to request approval for a building permit. Permit was approved on a motion by Pike and second by Inghram, noting that all necessary forms and surveys were submitted.
• Council member emeritus, Mr. Paul Hodges presented to Council a packet of information regarding activities undertaken in the planning for a new Town Hall – including the history, progress, and proposed future plans. Council had a lengthy discussion regarding the future Town Hall. Pike suggested Council investigate the feasibility of a steel building, with outside brick and a finished interior. Pike volunteered to follow-up with this suggestion.  In answer to our letter of inquiring of February 15, 2011, Howard informed the Council that the Hunnicutt Foundation has chosen not to financial support the new Town Hall project at this time. Hodges also brought council the plans and ideas for walking trails including a walking/running trial map he prepared for Council.  Manzo volunteered to follow-up with Concord University regarding the trails; Pike will follow-up with Mike Sizemore regarding ideas for visual markers on the trail. Council thanked Hodges for the time, effort and dedication he has given to these projects.

Employee Reports:

• Michael Sizemore, Sanitary Board Director, presented his report to Council. The items presented: 1. The Treatment Plant is undergoing bulb change-out (ultra violet light is used in the treatment process). The cost for approximately half the bulbs is $9,000 with a life of 1 years.  2. Piping for alternating pumps (costing $1,200) will allow water to recycle in the piping thus limiting refuse and keeping us in compliance with regulatory agencies. Currently we have no metal violations since copper sulfate is no longer used in the water. A related issue - A new 37 acre sludge field is now being used (Mike White farm). 3. Smoke testing will begin again for the sewage lines – testing for the town is currently 80% complete. 4. Looking to the future there are lines (some completed in 1981) that will have to be evaluated.

Old Business:

• Skate Park – Howard reported that she and Shane Ellison have met with vendors regarding phase II of the skate park which may include a 40 x 40 pad, skater stairs , and a concrete retaining wall.

• Audit – Council will review report as we begin to build next years budget.
• Ordinances – Ordinances were approved on final reading. These were: Article 303.07  Littering; Article 527.19  Distracted Driving; Article 213.05  Simple Possession of Illegal Substances.

 

• Committees and Commissions – Council discussed filling the vacancies on Committees and Commissions. Suggestions for candidates may be emailed to the Mayor to present to Council.
• Security Camera – Public Works Director, Mark Parsell, will follow-up with placing of cameras and obtaining cost estimates.
• PC Purchases – On a motion by Inghram and Howard, Council approved the purchase of PC’s for the Town Hall, not to exceed $3,700. Purchasing will be under the discretion of Pike based upon his expertise in the field and information from other vendors and users such as Region I.
• Water Issues – Manzo and Pike will begin working on a sample resolution related to procedure for water usage billing.
• Eades Mill Extension – Tabled.

New Business:

• Law Enforcement – Lokay suggested the idea of increasing police presence within the Town. Manzo/Inghram will speak with Concord regarding the mutual aid agreement. Inghram and Howard will place the issue on the agenda as we gather data to build next year’s budget. Traffic sign letter, drafted by Lokay, was disseminated. Bard will submit letter to the DOH regional office.

Other Business/Mayoral Report/Council Member input:

• No other business was presented.

Bills were approved on a motion by Inghram and second by Howard.  

The meeting was adjourned at 9:12 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

Athens Town Council
Minutes
August 7, 2012

Mayor Bard called the meeting to order at 7:02 p.m.   Council Members present were Bard, Inghram, Manzo, Pike, and Smith.  Lokay and Howard were absent.

The minutes of the July 31 meeting were approved on a motion of Inghram and Manzo.  

The Agenda was approved with the addition of water issues.

Citizen Input: Representatives from Red Box requested approval for a business license for a Red box kiosk in the Town. Approval was given on a motion by Pike, second by Manzo.

Employee Reports:

• Officer Lowe presented his report to Council, which is attached.

Old Business:

• Garbage Truck – On a motion by Smith, second by Pike, a resolution was approved regarding budget amendments needed for the purchase of the garbage truck. Resolution is attached.
• Audit – Bard discussed audit.
• Recognitions – Tabled for a future date.
• Committees and Commissions – Council discussed filling the vacancies on Committees and Commissions. Council will follow-up and continue discussion at the August 21, 2012, meeting.

New Business:

• Water Issues – Mayor Emeriti and volunteer consultant Richardson to discuss water issues joined Council. Regarding the Eades Mill Road Addition Richardson volunteered to follow-up with Region 1 with approval from Council on a motion by Smith, Second by Inghram. Richardson further informed Council of four issues. First, the water loss report is being validated with a drawn down test done once per month. Second, In-town/Out-of-Town designations are not consistent with who are In-Town/Out-of-Town customers. Third, Richardson suggested a meter-reading plan. Fourth, a more long-term issue is to increase pumping capacity out of town.  Council thanked Richardson for his volunteer efforts.

Other Business/Mayoral Report/Council Member input:

• Bard requested and received approval for an employee’s water certification course.
• Inghram is researching rates for accounts.
• Town crew will make a suggestion to Council as to the placing of a security camera.

Bills were approved on a motion by Inghram and second by Pike.  

The meeting was adjourned at 9:02 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

Athens Town Council

Minutes

July 17, 2012

 

Mayor Bard called the meeting to order at 7:10 p.m.   Council Members present were Bard,

 

Howard, Manzo, Pike, and Smith.  Inghram was absent.

 

Swearing in of newly elected official: Roger Lokay was duly sworn.

 

The minutes of the July 3 meeting were approved on a motion of Pike and Howard.

 

The Agenda was approved with the following additions; Audit Report, Revision of Approved

Budget/Resolution for BB & T, Skate Park, AEP Issues, Water Issues, Traffic Signage.

 

Citizen Input: No non-elected citizens were present.

 

Employee Reports:

?No employee reports.

 

Old Business:

?Miscellaneous and Unfinished Business – Roger Lokay Sworn in to Council seat.

?Salary considerations – Council discussed salary issues. On a motion by Manzo, second

by Pike, Council agreed to a 3% increase for town employees.

?Garbage Truck – On a motion by Smith, second by Pike, the budget was amended to

comport with previous motions relative to purchase of the garbage truck.

?Paving Needs – Council will continue to review paving needs and the associated Town

funds.

New Business:

?Ordinances – Council approved for ordinances for first reading, August 7, 2012,

concerning littering, simple possession, and texting.

?Code Violations/Committees and Commissions – Council will discuss filling vacancies on

Committees and Commissions at the August 7, 2012, meeting.

?Recognitions – Tabled.

?Audit Report – Bard requested Council review audit report.

?Resolution and Agreement for BB & T – Council approved a use of funds agreement with

BB & T on a motion by Smith, second by Bard.

?Skate Park – Howard reported on progress with skate park.

 

?AEP Issues – Manzo brought to Council’s attention issues relating to cut wires, trees and

free trees. Manzo will follow-up with the Tree Board.

?Water Issues – Bard discussed the issues with algaeized water and that the Water Plant

is monitoring the issue.

?Traffic Signage – Lokay stated several road signs have been knocked down and stated he

will follow-up on the issue.

 

Other Business/Mayoral Report/Council Member input:

No further input was proffered.

 

Bills were approved on a motion by Manzo and second by Howard.

 

The meeting was adjourned at 8:42 p.m.

 

 

 

___________________________________        _____________________________________

         Carol Bard, Mayor                John David Smith, Recorder

Athens Town Council
Minutes
July 3, 2012

Mayor Bard called the meeting to order at 7:05 p.m.   Council Members present were Bard, Howard, Inghram, Pike, and Smith.  Manzo was absent.

Swearing in of newly elected officials: Bard, Howard, Inghram, Pike, and Smith were all duly sworn.

The minutes of the June 19 meeting were approved on a motion of Inghram and Howard.  

The Agenda was approved.

 

Citizen Input: No non-elected citizens were present.

Employee Reports:

• Mayor Bard commended the town employees for their excellent work, going above and beyond, during the recent storm and power outage.
• Police Report – Officer Lowe presented his report to Council, which is attached, and stated that he will address Council each month regarding his activities. Officer Lowe also stated that Council might want to consider ordinances for; littering, simple possession, and texting.

Old Business:

• Miscellaneous and Unfinished Business – Canvassed completed and new town officials duly sworn.
• Salary considerations – Council discussed salary issues. Discussion will continue relative to expenses, benefits and revenues.
• Garbage Truck – On a motion by Pike, seconded by Howard, Council agreed to fund the purchase of a new truck out of operating funds in the general operating funds account.
• Paving Needs – Council will continue to review paving needs and the associated Town funds.   
• Code Violations – Mayor Bard will draft a letter to recalcitrant landlords who are brought to Council’s attention.
• Skate Park – Howard will follow-up regarding additional paving in the skate park, and work with Shane Ellison to have additional work completed before the winter months.   

New Business:

• Council Vacancy – By a unanimous Council voted Roger Lokay to fill the unexpired term of council member Hodges.
• Recognitions – Smith requested Council consider ways to offer recognition to those who serve the Town.

 

Other Business/Mayoral Report/Council Member input:

• Pike discussed improvements to the Town’s website and volunteered to be the Town’s Liaison for the website and online calendar of events.

• Bard suggested Council review the Audit report.

Bills were approved on a motion by Inghram and second by Howard.  

The meeting was adjourned at 8:40 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

Athens Town Council
Minutes
May 15, 2012
 
Mayor Bard called the meeting to order at 7:06 p.m.  Council Members present were Geiger, Hodges, Howard, Inghram, and Smith. Manzo was absent.
 
The minutes of the May 1st meeting were approved on a motion of Inghram and Geiger. 
 
The Agenda was approved with the following additions under New Business: School Light, Town Paving Needs.
 
Citizen Input: No non-elected citizens were present.
 
Employee Reports:
No employees were present.
 
Old Business:
?       Skate Park – On a motion by Geiger, seconded by Inghram, Council approved a resolution, authored by Howard, to accept state funds through community grants, relative to the Skate Park. Bard suggested requesting summer Bonner Scholar volunteer to help paint skate park equipment.  
?       Garbage Truck – On a motion by Hodges, seconded by Inghram, Council agreed to the purchase of a new truck body with a used compactor. Research and discussion by Council found this combination to be the most cost effective purchase for the needs of the Town. General operating funds will be used for the purchase; all required advertisements will be made following the Town’s policy on purchases.
?       Computer Purchases – The decision regarding the purchase of computers for the town Hall and the police department is awaiting information from office staff and police officer.
?       Miscellaneous and Unfinished Business – Review of Election Planning; Election workers in place.
?       Review of Employee Handbook – Council discussed changes to the employee handbook.  The original handbook’s primary author, Geiger, is amending the handbook to reflect changes. Howard agreed to prepare, for Council’s review, combining Rules of Conduct in Section 4 and to suggest changes in sections 5 – 10.
?       Salary considerations – Council discussed salary issues regarding several employee classifications, including three levels within a job classification, contingent upon certifications required by law and needed by the Town. Salary Considerations will be first on the agenda at the June 5, 2012 Council Meeting.
 
New Business:
?       School Light – Bard brought to Council’s attention that the light heeding traffic in the school zone needs repaired. Council requested a letter be sent to the Mercer County Board of Education, President Prudich and Superintendent Akers, informing them of these need.
?       Paving Needs – Hodges brought to Council’s attention the possible need for repair of sections of West Broadway and North State Street. Bard will request the Town Maintenance crew assess the repair needs along with the process for repair if needed.  
 
Other Business/Mayoral Report/Council Member input:
?       Hodges stated suggestions for the Town walking trail and discussed items related to the new Town Hall.
?       Smith asked Council if copies of the Town Ordinances were needed. Council directed Smith to post the Ordinances on the Town website.
?       Bard discussed posting  an additional surveillance camera. Bard will discuss this possibility with the owner of the property on which the camera would be placed.  
 
Bills were approved on a motion by Inghram and second by Howard. 
 
The meeting was adjourned at 8:40 p.m.
 
 
 
___________________________________        _____________________________________
         Carol Bard, Mayor                                                          John David Smith, Recorder
 
 
Athens Town Council
Minutes
May 1, 2012

Mayor Bard called the meeting to order at 7:05 p.m.   Council Members present were: Bard, Geiger, Howard, Inghram, and Manzo. Hodges and Smith were absent.  Also present were Officer Lowe, Mayor Emeritus Richardson and Donald L. Keene.

There were no minutes from the April 17th meeting to be approved.

The Agenda was approved as printed.

Citizen Input: Keene has property on North State Street for which he is seeking a building permit.  The Town ordinances do not permit building in a front yard.  However, there is a foundation structure already present on the property.  Keene stated that he is not going to expand the existing basement foundation.  On a motion of Inghram and second by Manzo and approved by Council, a building permit will be issued.  Richardson strongly encouraged the Council to consider purchasing a used garbage truck from the city of Princeton for $5000.  This vehicle would be a back up vehicle in the event that the current truck breaks down. Council further discussed this suggestion with no decision.

Employee Reports:

• Officer Lowe gave his monthly report, a copy of which is attached to these minutes.  He reported sale of the Impala, former police vehicle, for $6000.  Lowe also stated that further work is needed on the present police vehicle, and that he continues to rotate tires seasonally.  At present, he had no report on the necessary computer programs needed to file reports to the State.

Old Business:

• Skate Park-no report
• Garbage Truck- Mark Parsell, Steve Reynolds and Buddy Poff will travel to Manassas, VA and view used garbage trucks.  They will travel on Monday, May 7th.  Bard made the motion to await the decision on the Princeton garbage truck until after this trip.  Motion seconded by Geiger and approved by Council.
• Computer Purchases-no further discussion was held on this matter
• Election-On a motion of Howard and second by Inghram council approved election workers.  Early voting will be conducted beginning May 21st with the office staff serving as election workers.  
• Handbook-A thorough review was made of Section 2.  Geiger will make all appropriate corrections.
• Salary considerations was deferred.

New Business:

• West Virginia OPED discussion has been made previously.
• WV Rural Water Association-Mark Parsell and Josh Oliver will attend a week long workshop to attain Waste Water certification.  

 

Other Business/Mayoral Report/Council Member input:

• Council members received copies of the Maintenance Plan for vehicles and a water report.

Bills were approved on a motion of Inghram and second by Howard.  

The meeting was adjourned at 8:25 p.m.

 

___________________________________        _____________________________________
Carol Bard, Mayor                                  Mary Lu Geiger, Acting Recorder

Athens Town Council
Minutes
April 17, 2012

Mayor Bard called the meeting to order at 7:00 p.m.   Council Members present were Geiger, Hodges, Howard, Inghram, Manzo, and Smith.  

The minutes of the April 3rd meeting were approved on a motion of Inghram and Manzo.  

The Agenda was approved with the addition of the issue of purchase of the main office computer, under New Business.

Citizen Input: No non-elected citizens were present.

Employee Reports:
No employees were present.

Old Business:
• Skate Park - No report.  
• Garbage Truck – After discussion, a motion was made by Hodges, seconded by Bard to authorize expenditure up to $85,000 in the purchase of a garbage truck for the Town. A visit has been planned to view garbage trucks found through research by Manzo and student assistant. It was stated that during the visit warranties and references should be checked.
• Miscellaneous and Unfinished Business – Election; Staffing, Candidates – Legal notice will be published in area newspaper(s) before the election and on the day of the election. The candidate list will be sent to the printers following established procedures. Election workers are needed for the day of the election. Workers have been identified for Saturday voting. The Town Hall staff will work the election during regular office hours.

New Business:
• Salary considerations – Council discussed salary issues proffering ideas for consideration at a future meeting.  
• Review of Employee Handbook – Section 1 (pages 2-6) – Council discussed changes to the employee handbook.  The original handbook’s primary author, Geiger, agreed to amend the handbook to reflect changes. Section 2 will be discussed at the next meeting.
• West Virginia OPED - No further discussion.  
• Laying of the Levy – On a motion by Geiger and second by Inghram council voted to lay the levy.
• Main Office Computer – Council agreed that the computer in the main office needed to be replaced. Council also discussed developing a replacement plan for computer/IT hardware and software.

Other Business/Mayoral Report/Council Member input:
• No additional input was presented.

Bills were approved on a motion by Geiger and second by Howard.  

The meeting was adjourned at 8:40 p.m.

 

___________________________________        _____________________________________
        Carol Bard, Mayor                            John David Smith, Recorder

Athens Town Council

Minutes

April 3, 2012

 

Recorder Smith, acting mayor, called the meeting to order at 7:10 p.m. Council Members present were:

 

Geiger, Howard, Inghram, Manzo, and Smith. Bard and Hodges were absent. Also present was Officer

Lowe.

 

 

The minutes of the March 20th meeting were approved on a motion of Inghram and Manzo.

 

The Agenda was approved with the addition of JAG.

 

Citizen Input: No non-elected citizens were present.

 

Employee Reports:

?Officer Lowe gave his monthly report, a copy of which is attached to these minutes. He expressed

the need for a computer and printer for reports mandated by the State of WV. WV specialized

software is also needed.  The Town may not be in compliance.

 

Old Business:

?Budget Committee-The final budget was filed with the State on 3/27/12. This budget was

accepted.

?Capital Improvement Plan-The purchase of a backup generator has been approved for the lift

stations. Repair of the street sweeper is on hold. On a motion by Inghram and second by Howard

with Council approval, Mayor Bard is granted permission to negotiate the price for the former

police vehicle and the trailer.

?Garbage Truck-Council received a packet listing candidates for a new garbage truck prepared by

Briana Karl, a Concord University student. A motion was made by Geiger and seconded by Smith

 

with approval of Council to pay all expenses for Mark Parsell, Steve Reynolds and Buddy Poff to

travel and view the desired garbage truck. This motion includes all travel arrangements as well as

overnight accommodations, if necessary.

?Skate Park- Howard expressed concern that the paint on some of the features has peeled. She

found that this may be due to weather conditions. Skate paint will be used when the weather has

improved.

?Election-Crews are needed for one Saturday and election day. Elizabeth and Celeste will handle

early election during regular business hours.

?JAG grant for Children's Home Society-Ingram has worked on this project. We need CCR

registration if we are to implement this grant. He will gather the necessary information with the

assistance of the office staff.

 

New Business:

?Salary considerations-discussion postponed until the April 17th meeting.

?Review of Employee Handbook-Council is to review Section 1.

?West Virginia OPED discussion was postponed.

 

 

 

Other Business/Mayoral Report/Council Member input:

?Council members received copies of the Bank Balances for February as well as Revenues and

Expenses for February.  A water report for February was also received.

1

 

 

Bills were approved on a motion of Howard and second by Geiger.

 

The meeting was adjourned at 8:15 p.m.

 

 

 

___________________________________        _____________________________________

John David Smith, Acting Mayor   Mary Lu Geiger, Acting Recorder

ATHENS TOWN COUNCIL
MINUTES FOR MARCH 20, 2012

Call to Order:  The meeting was called to order by Mayor, Carol Bard at 7:00 PM.  Council members present were: Bard, Howard, Hodges, Inghram, Manzo, and Smith.  Geiger was absent.
Reading and Approval of Minutes:  
The Minutes from the March 6, 2012 meeting were distributed and approved on a motion by Hodges, seconded by Manzo with clarifications noted.
Agenda:  
Agenda was approved as disseminated.
Citizen Input:
No citizens were present.
Town Employee Reports:   
Elizabeth Owens, Office Manager was present to discuss the Town budget (refer to Old Business: Budget Committee). Elizabeth, at the suggestion of Mayor Emeritus Richardson, will provide a check-sheet to Council of important dates. These include; vote to lay the levy – third Tuesday in April (April 17 this year), adjusting (reconciling) the budget – July.
Old Business:
• Budget Committee – Elizabeth Owens, Office Manager and Robert Richardson, Mayor Emeritus -
Council had a lengthy discussion regarding the budget and the budgetary process. Reconciliations and adjustments were made, although the total amounts were not changed. Among these changes, the Water Deposit Account was moved to a “CD 3” account with funds residing in the Operating account that are required to reimburse customers. These funds are concomitantly replenished by new customers. Inghram and Howard will make agreed upon changes and the budget will be submitted by March 30, 2012 to the State of West Virginia.
• Capital Improvement Plan (Backup Generator for Lift Stations; Repair of Street Sweeper)
Within the confines of the budget and as previously agreed operating funds from the sewer account will be used to purchase the generator with advertisement for proposals proffered to the public.  Repair of the street sweeper will be facilitated by Mayor Bard who will solicit assistance from Concord University in recognition of their use of the street sweeper.
• Skate Park:  Report will be given at a future meeting.
• Trash Truck Replacement:   Manzo reported that he and the student are finalizing options in their search with a report to be issued regarding a replacement trash truck.
• Zoning and Enforcement – Following up on Mayor Bard’s request Smith will investigate littering ordinances in other jurisdictions including that found in the West Virginia State Code.  
• Offices Open for Election – Smith stated for public record the following: Offices open: Mayor, Recorder, and Three Councilmembers.  Filing Dates: The deadline for filing as a candidate for election shall be the first Tuesday in April (70 days or 10 weeks prior to the election).  The Recorder shall publish notice of the filing date in the principal local newspaper in the form of a class 1 legal advertisement and shall post notice of the same at the Town Hall.  Candidates shall file by appearing at the Town Hall before the Recorder or the town clerk.  A filing fee of one dollar ($1.00) shall be charged. Candidates may file for only one office.  Within five (5) days after the deadline, the Recorder shall post, at the Town Hall, a list of the candidates, without party affiliations, for each office. (Athens Town Ordinances)
New Business:
• Employee Considerations – Council continues development of a compensation plan for Town employees that recognizes multiple factors including needed licensure and certification.
• Review of Employee Handbook (Three Concerns) – Mayor Bard brought concerns and clarifications to the Council. Among these was the explicit statement that the length of time for probationary employees is ninety (90) days. A review of the handbook will be undertaken by Council.
Other Business, Mayoral reports, Council Member Input:  
No other business, reports, or input was brought before Council.
Approval of Current Bills:  
On a motion by Inghram, seconded by Howard, Council approved paying of the current bills.
Adjournment:
The meeting was adjourned at 8:55 PM.

______________________________                                             ______________________________
  Carol Bard, Mayor                                                                              John David Smith, Recorder

ATHENS TOWN COUNCIL
MINUTES FOR MARCH 6, 2012

Call to Order:  The meeting was called to order by Mayor, Carol Bard at 7:00 PM.  Council members present were: Bard, Geiger, Howard, Hodges, Inghram, Manzo, and Smith.  
Reading and Approval of Minutes:  
The Minutes from the February 21, 2012 meeting were distributed and approved on a motion by Hodges, seconded by Manzo, with the addition of “painting yellow lines” after the words, “Other opportunities” in Old Business – Boy Scouts.
Agenda:  
Agenda was approved.
Citizen Input:
Lance McDaniel appeared before Council with the following request:  “We would like to put on a 1 mile road race.  The start would be somewhere around CVS/the Methodist Church and the race would run down Vermillion St., turn onto Concord's campus, and finish on the track at the football stadium.  We would like to do this on the morning of July 21 (Saturday morning) around 8:30 am.  Since it is only a mile race, we would only need to close Vermillion St. down for about 25 minutes (10 minutes before the start and 15 after the start).”  In consultation with Officer Lowe, Council agreed to the request on a motion by Bard, second by Geiger.
Town Employee Reports:   
Officer Lowe presented his report to Council (report attached). Officer Lowe requested Council approve the purchase of a dual gun lock to secure rifles in the police car. Hodges requested clarification on the budgets of each department.  Approval was given on a motion by Hodges, second by Inghram.  On another issue, Council requested Officer Lowe provides the Town Hall Office staff with the information needed to submit for publication the advertisement for the out-of use police car.
Old Business:
• Skate Park:  Howard reported that citizens are enthusiastically using the skate park. She further noted that there is paint peeling on the skate park apparatuses. Howard will contact Shane Ellison and enlist his assistance in remediating this problem.
• Trash Truck Replacement:   Manzo reported that with the assistance of a student they are continuing the search for a replacement trash truck.
• Zoning and Enforcement - The following changes were unanimously approved, at second reading, on a motion by Bard, seconded by Manzo:  Change “…four persons unrelated…” to “three persons unrelated”; change “…no more than four persons…” to “no more than three persons”. These changes are proffered to make Chapter 8 consistent with other Town Ordinances Chapters. Article 803.01(A) will state the national standards and codes, and include a statement that the Town will use the most current published version(s) of the specific standards and codes. In a related issue Bard stated that the Town needed to institute a littering ordinance or adopt the state littering law.  
• Sludge Pond /Water Plant – Will be discussed at a future meeting in concert with capital plan.
• Backup Generators for Lift Stations – Council agreed that the Sewer Plant’s Budget under Repair & Replacement and/or Renewal & Replacement would be used to purchase the backup generator and ancillary equipment.  As required by state law an advertisement for requests for bids will be submitted for publication.

New Business:
• Capital Improvement Plan –Bard sent to Council members input from Town departments regarding needs under the Capital Improvement Plan.  Council provided input regarding items appearing on the list of requests.  As Council continues to build the Town budget discussion regarding this issue will continue at the next meeting.  
• Employee Compensation/Starting Salaries – Council continues development of a compensation plan for Town employees that recognizes multiple factors including needed licensure and certification. Bard has requested from Town departments a report on the certifications (and levels of certification) needed for their respective areas. This will be sent to Council members upon receipt by Bard. On a motion by Geiger, second by Bard, Council went into executive session for discussion. No action reported from the executive session.
• Budget Committee – Howard and Inghram reported on progress made with the Town budget. Inghram will request clarification of budget items from the certified public accountant servicing the Town of Athens.
• Repair of Street Sweeper – The repair of the street sweeper is estimated to cost $4,000.00. This will be discussed at the next meeting in concert with the capital improvement plan.
• Offices Open for Election - Offices open: Mayor, Recorder, and Three Councilmembers.
Filing Dates: The deadline for filing as a candidate for election shall be the first Tuesday in April (70 days or 10 weeks prior to the election).  The Recorder shall publish notice of the filing date in the principal local newspaper in the form of a class 1 legal advertisement and shall post notice of the same at the Town Hall.  Candidates shall file by appearing at the Town Hall before the Recorder or the town clerk.  A filing fee of one dollar ($1.00) shall be charged. Candidates may file for only one office.  Within five (5) days after the deadline, the Recorder shall post, at the Town Hall, a list of the candidates, without party affiliations, for each office. (Athens Town Ordinances)

Other Business, Mayoral reports, Council Member Input:  
On a motion by Inghram, seconded by Geiger, Council approved the request by Ms. Boileau, Children’s Home Society (CHS), for the Town of Athens to serve as the sponsoring agent for a grant proposal developed by CHS to further the Working to Eliminate Child Abuse and Neglect (WECAN) program.
Approval of Current Bills:  
On a motion by Inghram, seconded by Howard, Council approved paying of the current bills.
Adjournment:
The meeting was adjourned at 8:55 PM.

______________________________                                             ______________________________
  Carol Bard, Mayor                                                                              John David Smith, Recorder

                           ATHENS TOWN COUNCIL MINUTES FOR JANUARY 3, 2012
The meeting was called to order by Mayor, Carol Bard at 7:09 PM.  Council members present were: Bard, Howard, Hodges and Manzo.  Geiger and Smith were absent.
The Minutes from December 20, 2012 were approved as corrected on a motion by Hodges, seconded by Manzo.
The Agenda was unchanged
Town Employee reports:   Officer CT Lowe presented his report in writing and is included with these minutes.  Discussion of citations, complaints received and animal control issues ensued.
Discussion of the sale of the old police car followed at this time.  Officer Lowe was given permission to have the stickers removed and the car buffed for about $100.  Officer Lowe reported that he has received a car battery without cost.  The Council unanimously approved necessary repairs to the car as long as the cost did not exceed $300, on a motion by Manzo, seconded by Hodges.  The car can be expected to sell for at least $9,000.
Old Business:
• Skate park:  No changes
• EECGB Grant: Bard read a report from Richardson noting that a contract and notice to proceed has been signed with Childers Enterprises.   The contract price is now $16,178 as a change order was submitted to add an extra interior unit for the back work room and a larger exterior unit. A separated checking account will be established for this project.  Bard reported that Childers plans to begin work this week, if weather permits.
• Zoning and Code Violations:   Manzo reported that concerns persist on East Concord Street involving more than 3 unrelated persons living in rental housing on that street.  Manzo will work with Bard, Officer Lowe, and attorney McClanhan concerning enforcement clauses for the Ordinance.
• Trash Truck Replacement:   Manzo reported that he has been working with Mark Parsell to delineate the specifications required for the purchase of a new truck.
• GAAP Policies and Procedures for Accounting practices:  The new policies and procedures for all accounting practices in the Town were approved unanimously by the Council on a motion by Hodges, seconded by Howard.   A copy of these policies and procedures is included with these Minutes.

New Business:
• Replacement of Town Recorder:  Discussions were held – no action taken
• Empty Council seat:  Bard was given a prioritized list of possible new Council Members who she would ask to serve until the June election.
• Richardson as Consultant to water and sewer plants:  A Resolution to have Richardson served as a consultant to the Town was read and approved unanimously on a motion by Hodges, seconded by Howard.  The Resolution is included with these Minutes.

Approval of Current bills was unanimous on a motion by Manzo, seconded by Howard
The meeting was adjourned at 8:27 PM.

Included with these Minutes are: recycling report, Richardson resolution, police report, Policies and procedures for accounting

______________________________                                             ______________________________
Carol Bard, Mayor                                                                          Attest: Paul Hodges, Council person

                     ATHENS TOWN COUNCIL MEETING MINUTES FROM DECEMBER 20, 2011
The meeting was called to order by Mayor Robert Richardson at 7:03 PM.  All council members were present.  Sally Campbell has changed her name to Sally Howard.
The Minutes from December 6, 2011 were approved as read on a motion by Hodges, seconded by Howard.  The Minutes from the Executive meeting of December 13, 2011 were approved as corrected on a motion by Hodges, seconded by Manzo.
The Agenda was approved as amended to add Mayor Richardson’s retirement under New Business.
There were neither Town Employee reports nor town citizens present.
Old Business:
• Skate Park.  Manzo reported that Skaters were seen using the Park.  Howard will consult with Shane Ellison for design and development of a few skate features for the near future.
• EECGB Grant.  Richardson reported that the bid opening was held and that Childers Company submitted the lowest bid of $10,978.  The Council voted unanimously to accept this bid on a motion by Hodges, seconded by Manzo.  Region I Planning and Development Council will inform the bidding companies of this decision.
• Zoning and Code Violations.   No action.
• Policy and Procedures for the GASB 54 Fund Balances.  Richardson submitted a draft of preliminary wording for the Council to consider for the Ordinances.  A final draft will be presented to the Council after approval is given by the Town Accountant Imre Pentek.
• Sale of old Police Car.   Deferred.
• Stanley Harvey resolution.   Council Members voted unanimously to accept the Resolution as amended on a motion by Smith, seconded by Geiger.  A Copy of this resolution is included with these Minutes.

New Business:
• Sidewalk Grant Contract for Engineering Services that was submitted by Anderson and Associates was approved unanimously on a motion by Geiger, seconded by Hodges.
• Mayor Richardson submitted a letter of retirement to the Council.  The Council accepted the Letter (which is included with these Minutes) with regret.  Mayor Richardson’s generous offer to assist the Council in water and sewer matters was gratefully embraced.  A motion to accept Carol Bard, Town Recorder as Mayor beginning January 1, 2012 was unanimously accepted on a motion by Richardson, seconded by Smith.

Mayoral reports:
• Richardson reported that letters have been received from The House of Delegates under the sponsorship of John Frazier and notification by Speaker of the House, Richard Thompson, to inform the Town that it will receive a grant of $20,000 for purchase of a replacement of the Town garbage compactor truck.

Approval of Current bills:   Bills were accepted unanimously by Council on a motion by Howard, seconded by Smith.
Adjournment:  Meeting was adjourned at 8:30 PM
Included with these Minutes are: Harvey Resolution, letters from Delegate John Frazier, Speaker of the House Richard Thompson, Water Report for November, Revenues and Expenses for November and Bank Balances for November

 ATHENS TOWN COUNCIL MEETING MINUTES FROM DECEMBER 6, 2011
Mayor Richardson called the meeting to order at &:06 PM.  All Council members were present.
The Minutes of the November 15, 2011, meeting were read and approved as corrected on a motion Hodges, seconded by Campbell.
The Agenda was approved as corrected.
Town citizen input:
• Bill Compton requested permission for a bucket brigade for St. Jude’s hospital on behalf of CVS pharmacy.  Mr. Compton was informed that this activity is not allowed within Town limits.
• Bill and Leslie Skeat reported that someone kicked at the front door of their home.  As a result they were requesting increased police protection for the Town as a whole.  Discussion was held concerning options, including further assistance from Concord University security under our Mutual Aid agreement.  They were informed of the Town’s interest in acquiring security cameras.

Town Employee reports:   Officer Lowe delivered his verbal and written reports. Discussions were held concerning the arrests made, animal control issues and parking tickets issued.  See the included written reports.
Old Business:
• Skate Park:  No report
• EECGB Grant:  Richardson reported that the pre bid conference was held December 5, 2011.  Bid opening is to be held December 19, 2011, at 1:00.
• Sale of old Police car:  Lowe reported that he has not initiated the information for the sale, except to note that it will require a new battery and removal of police stickers and insignia prior to sale.  He will purchase a new battery (approved by Council on a motion by Geiger, seconded by Smith).  Lowe will prepare a report on the cost of removal of stickers as well as the Kelly Blue Book price for the next Council meeting.
• Zoning and Code Violations: Manzo gave a report on the suggestions for improvement of the Ordinances, and Policies and Procedures concerning Code Violations as suggested by Bill Buzzo, Code Enforcement Officer of Princeton.  During the ensuing discussion, Mayor Richardson left the Council Meeting.  The meeting was continued at 8:05 PM with Recorder Carol Bard presiding.
• Stanley Harvey Resolution:  No report yet
• ACTS information:  No report has come from Lynne White concerning the committee’s decision on changing the date of the Town Social.

New Business:
Mayoral and Council Member input:  Bard reported that Anderson and Associates have submitted a contract for the engineering of the Vermillion Street sidewalk repair.
Approval of Current Bills:  Council approved the bills unanimously on a motion by Geiger, seconded by Campbell.
Adjournment occurred at 8:45 PM
Included with these Minutes are: Recycling report, Water report and Police report

___________________________________                          ______________________________
Robert M. Richardson, Mayor                                                  Carol Bard, Recorder.

                                      ATHENS TOWN COUNCIL AGENDA FOR JANUARY 3, 2012
The Town Council of Athens, WV, will hold its regular meeting on January 3, 2012 at 7:00 PM, prevailing time, in Council Chambers at the Town Hall.
The Agenda is set forth below:
Call to Order
Reading and approval of the Minutes from December 20, 2011
Town Citizen Input
Town Employee reports
Old Business:
• Skate Park
• EECGB Grant
• Zoning and Code Violations
• Policy and Procedures from GASB 54 Fund Balance
• Sale of Old Police Car
• Trash Truck replacement
• Update on Tim Harvey letter

New Business:
• Replacement of Town Recorder
• Empty Council seat
• Richardson as consultant to water and sewer
• Mayoral and Council Member input

Approval of Current Bills
Adjournment

Carol Bard, Recorder

 

ATHENS TOWN COUNCIL MEETING MINUTES FROM NOVEMBER 15, 2011
Mayor Richardson called the meeting to order at 7:10 PM.  Council members present were: Richardson, Bard, Campbell, Geiger, Hodges, Manzo and Smith
The Minutes of the November 1, 2011 meeting were read and corrected on a motion by Hodges, seconded by Geiger.
The Agenda was approved as read
There were neither Town Citizens nor Town employees present.
Old Business:
• Skate Park:  Campbell reported that we have a total of $3,000 in the Skate Park account which will be used for construction of features for the park.  The Town will provide a large push broom to be used by skaters to remove any gravel on the asphalt surface.
• EECGB Grant:  Richardson reported that specifications for the proposed Heating/air conditioning system have been revised and new bid rounds have been initiated.
• Zoning and Code Violations:  no report
• Vacation and Sick Leave policies:  Geiger submitted a form which will be used to formalize requests. Possible accumulation of vacation and sick leave hours was read from the Employee Handbook.   No changes were made.
• Sale of old Town Police Car:  No report.
• Security Cameras:  Richardson will request Officer Lowe to investigate possible grants from DEA, Homeland Security and Police granting agencies.
• Town Parks:   Bard reported that maintenance of the playground at the Town Park was performed by 28 Concord students.

New Business:
• Stanley Harvey resolution:  More information is required.
• Holiday bonuses for Town Employees were granted on a motion by Hodges, seconded by Bard.  The amounts will be $200 for full time employees, $100 for part time employees.
• The Athens Town Council unanimously recommends that the Athens Concord Town Social remain on the Second Sunday in August.   

Current bills were approved on a motion by Campbell, seconded by Geiger.

Included with these Minutes are Bank Balances, Revenues and expenses for the Month of October.

_________________________________                       _____________________________
Robert M. Richardson, Jr., Mayor                                           Carol Bard, Recorder

   ATHENS TOWN COUNCIL AGENDA FOR December 20, 2011
                                                          REGULAR MEETING
The Town Council of Athens, WV, will hold its regular meeting on December 20, 2011, at 7:00 PM, prevailing time, in Council Chambers at the Town Hall.
The Agenda is set forth below:
Call to Order
Reading and approval of the Minutes from December 6, 2011
Town Citizen Input
Town Employee reports
Old Business:
• Skate Park
• EECGB Grant
• Zoning and Code Violations
• Policy and Procedures from GASB 54 fund Balance
• Sale of old police car
• Stanley Harvey Resolution

New Business:
• Sidewalk grant contract

Mayoral and Council Member input
Approval of current bills
Adjournment

Carol Bard, Recorder

     TOWN COUNCIL MINUTES FOR ATHENS, WV - DECEMBER 21, 2010

Mayor Robert Richardson called the meeting to order at 7:00 PM.  All Council members were present.
Minutes of the meeting of December 7, 2010 were read and approved as read on a motion by Hodges, seconded by Manzo.
There were no employee reports
There were no citizens present.
The agenda was modified on a motion by Manzo which stated “Since the weather is stormy, the old business items were still to be debated, there are no citizens present, there is no new business, it is moved that the current bills be approved and the meeting should be adjourned.”  The motion was seconded by Richardson.  The motion was approved unanimously.
Following the above motion, there was a brief discussion about the EECGB grant and recycling of electronics at the Mercer County landfill beginning on January 1, 2011.
The current bills were approved on a motion by Campbell, seconded by Geiger.
The meeting was adjourned at 7:20

_____________________________                                     ____________________________
Robert Richardson, Jr., Mayor                                                   Carol Bard, Recorder

ATHENS TOWN COUNCIL  MINUTES DECEMBER 7, 2010


Mayor Richardson called the meeting to order at 7:08PM.   Council members present were Richardson, Bard, Campbell, Geiger, Smith, Hodges, Manzo.
Minutes of the November 23, 2010, meeting were approved as corrected on a motion by Geiger, seconded by Hodges.
No changes in the agenda
Employee reports: Water and Maintenance reports were submitted in written form and are included with these minutes.  Officer Lowe was present and submitted his report and hours worked in written form.  He wrote 27 citations and made 4 arrests including one DUI and two drug arrests.
No citizens other than Council members were present.
Old Business:
• Skate Park:  Campbell reported that a resolution to accept the grant for the 2010 Community Participation grant was required for this date.  The resolution was read by Mayor Richardson and was approved by Council on a motion by Bard, second by Manzo.  A copy of this resolution is included with these minutes.  
• Skate Park:  Campbell reported that Representative Frazier reported to her that a 2011 Community Participation grant for the Skate Park has been approved.  
• Town hall:  Richardson has not completed the formal budget.
• Park Committee:  Hodges has completed a cleaning of a section of the exercise path at the Town Park and feels that it appropriate that the Council request the Lions Club to complete this task.  Christmas lighting of the Post Office park has been completed by Lions Club members Jennifer Ford and Carol Bard.
• Transportation Grant for reconstruction of the Vermillion Street sidewalks required an acceptance resolution from the Council. The resolution was read and approved by Council on a motion by Geiger, seconded by Richardson.  A copy of this Resolution is included with the minutes.
New Business:
A Geiger motion, seconded by Hodges, that all Town vehicles be identified with at least block letters TOWN OF ATHENS was approved by Council.
Geiger reported that the solar light for the US flag at the Carruth memorial is not functioning.  The company furnishing the light will be contacted.  
Current bills were approved on a motion by Campbell, second by Geiger.
Reports included with these minutes, as well as those sighted above, were: Recycling and water adjustments.
Meeting was adjourned at 7:45 PM
Robert Richardson, Jr., Mayor                                           Carol Bard, Recorder

                                                                                                                      November 22, 2010

John Wolfe
REMAX REALTY
2453 Washington Street
Bluefield, WV 24701
Dear Mr. Wolfe,
Representing the Athens Town Council, I have been asked to inform you that the Town of Athens has a zoning law that governs rental housing in the Town of Athens.  Any property sales that you might represent must reflect these ordinances to potential clients.  Areas that are zoned Residential, among  which the property you presently represent on Burch Street is included, are restricted to be used as rental housing to no more than three (3) unrelated persons unless the owner is an actual resident in the same building.  Noise, parking and disturbing the peace ordinances are also in place.  Our Town police officer will be strictly enforcing these ordinances.   It is only fair that potential buyers of properties in Athens be informed of these regulations prior to purchase of property that is considered for renting.
Please find, enclosed, copies of the ordinances outlined above.  
Best wishes for successful and fully informed sales of properties in Athens.
Please share this information with other REMAX professionals serving the Athens area.

Sincerely,

Carol Bard, Recorder

                              Minutes of Council Meeting of November 16, 2010
                                       Athens Town Council, Athens, West Virginia

Mayor Richardson called the meeting to order at 7:05 PM.  Council members present were: Richardson, Campbell, Geiger, Smith, Hodges, Manzo and Bard.
The Minutes were approved as amended on a motion by Manzo, seconded by Smith.
The Agenda was approved without revision.
There were no employee reports.
Citizen input:
Two items were brought to the attention of Council by residents of Birch and East Broadway Streets.
• Chris Bone and Kathy Smith spoke for the group concerning a house that is for sale between Birch and East Broadway.  This residence is behind the home of Jimmy Mays and across from Sharon Ofsa.  The exact number of the home was not established.  The understanding was that the sale of this house would entail dividing the residence into 4 rental units.  The neighbors did not want this building to be used in that way.  After consulting Town maps, it was not evident how much of the property is within Town limits and exactly where on the property the building is located. Mayor Richardson volunteered to ascertain how much of the property is in Town limits and where the building is located.  If the building is in Town limits, a copy of the Town Ordinances concerning rental property will be sent to the realtor.
• Randy Belcher presented to Council the concern that excess partying with noise resulting in  disturbance of the peace has been  occurring in rental residences on Birch and Broadway streets.  Richardson will bring these concerns to Officer Lowe.  John David Smith will address these concerns with the Concord police force and will be willing to intervene with any students involved if he is notified.

Residents of East Broadway wanted the Council to know that they were appreciative of the cleaning of curb lines and painting of yellow curbs on that street.
OLD BUSINESS:
• Skate Park:  Campbell reported that the Town has received a contract for $3,500 for the Skate Park funds from the State.  A second copy of the Council Resolution from July 6, 2010 will be sent.  A letter concerning this project will be sent to the new legislators Ellington and Wills in January.
• Town Hall: Hodges presented a copy of a proposed letter to the Hunnicutt Foundation.  The Council was appreciative of his efforts.   Several changes were suggested. A formalized budget
   should be included which Richardson will compose.

New Business:
    Holiday bonuses of $200 for full time employees and $100 for part time employees were approved on a motion by Bard, seconded by Geiger.

Other Business:
                    On a motion by Geiger, seconded by Manzo a Resolution was adopted thanking the fraternity Chi Omega Psi for volunteer work done in the Town.  A copy of the resolution is included in these minutes.
                  Campbell commented on the overrun condition of the asphalt track at the main Town Park.  On a suggestion by Hodges, the Lions Club will be approached to assist in clearing the edges of the path.
                  Campbell reported on a complaint by students that some had been charged a partial towing fee by towing companies for cars illegally parked at Chaucer Run, even though the students themselves moved the cars.  Richardson said that this was standard practice if the towing companies had come to the scene of illegally parked cars even though the cars are not actually towed away.
            Included with these Minutes are: Revenues and expenses for the month of October (water fund in the red), Bank balances for October, and water report for October (water level 41.6” below).
    Current bills were approved on a motion by Campbell, second by Geiger.
Meeting was adjourned at 8:45PM.

_________________________________                   ____________________________________
Robert M. Richardson, Jr., Mayor                                Carol Bard, Recorder.

  

             MINUTES OF MEETING OF ATHENS TOWN COUNCIL ON OCTOBER 5, 2010
Mayor Richardson called the meeting to order at 7:08 PM.   Council members present were Richardson, Campbell, Geiger, Smith, Hodges, Manzo, and Bard.
The Agenda was approved as read.
The Minutes were approved as read on a motion by Geiger, second by Hodges.
Employee reports:  Officer Lowe submitted his report for the month of September with a time sheet included.  Both reports are included with these Minutes.  Officer Lowe and Mayor Richardson will work on a plan to tow cars parked in the lot owned by the Chaucer Run apartments.  The old police car will be stored to use in the case of breakdown of the present police car.
Citizen Input – none
Old Business:
• Skate Park – no report
• Town Hall – Hodges has begun grant request letters
• Speed Limit resolution – Manzo reports that it is in progress
• Yard Debris – Geiger presented a draft of an ordinance.  Discussion proceeded on the six items included.  No action was taken.
• Church street sidewalk has been completed with the assistance of 5 men from Stafford Construction.
• Violets Way street sign – Geiger will follow through with 911 to obtain a replacement
• Violets Antique roof overhang - Richardson will follow through with the owner of that building to remove or repair that dangerous structure.
• Painting of yellow curbs.  Mark Parsell and CT Lowe will mark areas to be painted before the college students do the painting.
• Website update – Hodges reported that the pictures of Council Members have been sent in.  It has been decided that Council Minutes will be kept on line for 12 months only.

New Business:
• A letter from Municipal Judge Hud McClanahan was submitted with the latest revision to the Town of Athens Ordinances as well as proposed new ordinances.  

Other Business:
• The Town has been notified that Verizon will terminate its lease with the Town for the communication antenna on the Water Tower beginning on March 31.  This will remove $6,000 of income from the Town Budget.
• Halloween will be celebrated this year on Saturday, October 30th from 6 to 8 PM on a motion by Richardson, seconded by Geiger.

• Included with these minutes are the report by Officer Lowe, the Recycling report and water rate adjustments.

Current Bills were approved on a motion by Geiger, seconded by Campbell
Meeting was adjourned at 8:15 PM

_______________________________________           _______________________________________
Robert Richardson, Jr., Mayor                                           Carol Bard, Recorder

 

                                                     ATHENS TOWN COUNCIL
                                Minutes of Meeting on September 7, 2010
Mayor Richardson called the meeting to order at 7:10 PM.  Council members present were: Richardson, Bard, Geiger, Smith, Manzo, and Campbell.  Hodges was absent.
The minutes of the August 17, 2010, were approved as corrected on a motion Geiger, seconded by Smith.
The Agenda was approved.
Employee reports were submitted in written form and are included in this report.  Highlights were:
• Water report – reservoir level down 14 inches.  Leakage in town 524,000 gallons, out of town 3,000 gallons.
• Maintenance reports for July and August – replacing of sewer pipes, special garbage pickups, terracing, installing of drainage pipe, and delivering mulch to the Athens Town Park, smoking of sewer lines, repair of garbage truck, and  4,060 # of recycling.

Citizen input – none
Old Business:
• Water and Sewer Rates.  Mayor Richardson reported that the sequence for approval of rates was “on track”.
• Skate Park – Mayor Richardson reported that the Town has not received official authorization from the State level to proceed.
• Town Hall – Hodges was not present for a report.  There was a constructive discussion concerning a public hearing prior to obtaining a loan.  Mayor Richardson reported that the Town has received notice from Region I planning and development Council that the Town will be receiving stimulus funding for a new heat pump to supply the present Town Hall.  
• Memorial flag poles:  Geiger reported that the flag poles and memorial  plaque will be installed so that a presentation ceremony by Geiger will take place on Friday, October 16, 2010,  at 4:30 PM.  There will be a solar light mounted on the US flag pole (cost$150).  Mayor Richardson will give the presentation.  There have been 3 Town of Athens flags ordered.
• Grease Abatement charges have been submitted beginning this month to Concord University.  Charges will include cost of grease disposal as well as charges for Town employee time required.
• Paving of West Vermillion – no changes
• Sidewalk replacement along Church Street.  Manzo reported that the removal of bushes encroaching on the sidewalk has been approved by the Methodist Church congregation.
• Website update – no report

New Business:
• A motion by Manzo, seconded by Smith to begin enforcing the speed limit on State Street at 41 MPH was discussed.  Manzo will submit this as a resolution next meeting.

Other Business:
• Smith, the advisor to the Chi Omega Psi , was pleased to report the fraternity enjoyed spreading mulch at the Town Park and will assist in painting the yellow curbs in town.
• Campbell reported complaints concerning the upkeep of the CVS green spaces.  Geiger will speak to the supervisor of CVS of the citizens’ concerns.
• Bard expressed a concern with the large amounts of yard debris collected at some homes.  Active discussion ensued.

Bills were approved on the motion by Campbell, seconded by Geiger
Meeting was adjourned at 8:15 PM

________________________________                             _______________________________________
Robert M. Richardson, Jr., Mayor                                        Carol Bard, Recorder

                    MINUTES OF COUNCIL MEETING OF AUGUST 17, 2010
                                                 TOWN OF ATHENS

Mayor Richardson called the meeting to order at 7:03 PM.  All Council Members were present.
Minutes of the August 3, 2010 meeting were read and corrected.  Approval of the minutes as corrected were unanimously voted on a motion by Hodges, seconded by Smith
The agenda was amended to include Vermillion Street paving under old business.
Citizen Input:  4 members of the Chi Omega Psi fraternity were present to offer their fraternity’s ability to assist with community projects that the Town might offer.  It was determined that the fraternity might be best used to assist in laying the drainage pipe and mulch in the playground area of the Town Park.  Other suggested projects included weeding the sidewalks in Town and assisting with development of the Skate Park later in the year.
Employee Reports:  On a motion by Hodges and a second by Smith,  the request for funding for enhanced police car marking be allocated, not to exceed $175, was approved by Council.
Old Business:
• Skate Park:  No report
• Town Hall: Shott  and Hunnicutt foundations will be approached for possible funding
• Water and Sewer Rates:  Second reading of the resolutions to modify the water and sewer rates were approved on a motion Hodges and a second by Richardson.  Copies of these resolutions are incorporated in these minutes.
• Crossing Guard:  Karen Hess has accepted appointment to this post for the 2010-11 school year.  Her uniforms and other necessary equipment will be paid for by the Town.  Geiger will introduce her to the Principal of Athens School.
• Grease Abatement charges:  Richardson will continue to address this concern.
• Town Flag:  The final plans are to be submitted to Rhonda Thompson for procurement of the official flag.
• Flag Poles:  On a motion by Geiger, seconded by Manzo, the Town will obtain a professional person to mount the flag poles.
• Website: Hodges continues to work on this project
• Vermillion Street paving:  Richardson reported that some of the underlying pavement will have to be removed prior to paving.  Parcell and Richardson will consult with the paving company.

New Business:  None
• Other Business:
• Steve Reynolds and Jamie Curry, members of the Town Maintenance staff, have obtained the public water system operator certification.  On a motion of Richardson, seconded by Geiger, the Council voted a $1 per hour raise for each.
• Greg Godwin, pastor of the Methodist Church, will address the problem of the hedges that encroach on the Church Street sidewalk prior to repaving of that sidewalk by the Town.
• Plans were finalized for a retirement party for Judy Muncey on August 31 at 6:00 at Texas SteakHouse.

Approval of current bills was voted unanimously after a motion by Campbell, seconded by Smith

Meeting was adjourned at 8:15 PM

_____________________________                             ________________________________
Robert Richardson, Jr., Mayor                                      Carol Bard, Recorder

MINUTES OF COUNCIL MEETING, AUGUST 3, 2010
TOWN OF ATHENS, WV

Mayor Richardson called the meeting to order at 7:04pm. Council members present were: Richardson, Smith, Hodges, Manzo and Bard. Campbell and Geiger were absent.

Minutes of the July 20, 2010 meeting were approved as amended on a motion of Hodges, seconded by Manzo
The Agenda was amended to add West Vermillion Street paving to New Business.
Kitty Saddler of the USDA rural development office was present to speak to Council concerning funding options for the New Town Hall.
Employee reports:
* Police report was given by officer Lowe in verbal and written forms. The written report is included with these minutes. Officer Lowe answered Council member questions concerning specific items.
* Mike Sizemore reported on the results of the smoke leak detection testing that was performed on the last 2 days along all of State Street and Unity Road. 10 small leaks and 6 large leaks were detected. These leaks increase storm water drainage into the sewer system. When these problems are remedied, the Town should realize a decrease in electrical bills which are generated from use of the pumping stations. The Town maintenance crew assisted the sewer plant operators in this investigation.
Old Business:
* Skate Park: Manzo reported that the Hinton Skate Park has wooden jump features. Richardson reiterated that the expected $4,900 in grants will be used to asphalt the State Park Surface
* Town Hall: Bard reported on the meeting with BB&T Loan officers. The written report is included with these minutes. Kitty Saddler reported that the USDA has a community facilities loan possibility. Our median household income was too great to allow grant funding. John David Smith will investigate to see if this income level holds true for the Public Service districts for our water and sewer services. Saddler reported that the process for obtaining a loan from the government is basically the same as from a bank. However, she noted that government rates are presently 4% and will adjusted quarterly. With government funding there are no prepayment penalties, no adjustable rates, no balloon changes and no fees. We are required must have a building commission, insurance on the building and a bond counsel.
* Hodges will write a draft letter for trying to obtain private community grants
* Richardson said that he desires a public town meeting prior to borrowing money for the Town
* Water and Sewer Rates: First reading of Resolutions for both Watrer and Sewer rate increases were presented by the Mayor. No Changes were desired by Council. Copies are included with these minutes.
* Town Parks: No report
* Town Flag: John David Smith presented a revised edition of the flag. The date of 1837, the word founded, a border of the circle to be yellow and the background of the rectangle of light blue were selected for the final rendition on a motion by Hodges, seconded by Manzo.
* Ordinance update and typing: Bard reported on a meeting with McClanahan for finalizing of the copy. The paralegal in his office responsible for the preparation of the document will be charging the Town “scribner’s” fees for the service.
* Crossing guard – no report
* Grease abatement charges: Sizemore and Richardson will meet with Concord officials concerning initiating these charges.
* Enforcement mechanism for sewer ordinances: Richardson reported that he has consulted with McClanahan concerning this matter.
NEW Business:
* Hodges is preparing an update for the Town website. Photos were taken.
* Hodges requested that the Town Maintenance crew repair and/or replace a portion of sidewalk that is located on the west side of Church Street from the corner of Vermillion Street. A photo was presented. Richardson will make such a request.
Payment of current bills was approved by Council on a motion by Smith and a second by Hodges.
Meeting was adjourned at 8:45 PM

________________________________ _____________________________________
Robert Richardson, Jr., Mayor Carol Bard, Recorder